PACE Design and Construction Administrative Project Coordinator (Entry-Level) Hyattsville, MD · Full time Company website

Apply for Administrative Project Coordinator (Entry-Level)

Key Responsibilities:

1. Documentation and Record Keeping:

• Maintain project files and documentation following established checklists and procedures.
• Organize and manage permit applications, supporting documents, and correspondence.
• Track open permits in the project property’s jurisdiction’s online portal and ensure all expired permits are addressed.

1. Scheduling and Coordination:

• Schedule and coordinate meetings, consultations, and site visits following established protocols.
• Assist in maintaining the project calendar, tracking deadlines, and milestones for each phase and sprint cycle.
• Support the preparation and distribution of meeting agendas, minutes, and follow-up action items.

1. Communication and Liaison:

• Serve as a point of contact for internal team members and external partners, following established communication protocols.
• Assist in coordinating with clients to complete design questionnaires and gather feedback on design preferences.
• Ensure clients are informed and involved at each stage of the project, following established procedures.

1. Permit and Compliance Management:

• Assist the Permit Coordinator in preparing and submitting permit applications, following established procedures.
• Monitor the status of permit applications and facilitate the resolution of any issues or feedback from permit reviewers.
• Ensure all necessary permits (demolition, roll-off container, electrical, mechanical, plumbing, etc.) are obtained and up-to-date.

1. Design and Selection Support:

• Assist the Design Assistant in creating and organizing inspiration boards and client questionnaires.
• Coordinate design selection sessions, following established guidelines and procedures.
• Compile and organize client selections into a finish schedule for review and approval.

1. Budget and Financial Support:

• Support the Project Accounting Bookkeeper in updating the project budget regularly, following established processes.
• Assist in tracking project costs and maintaining budget records within a 2% range of the total project cost.

1. General Administrative Tasks:

• Follow established protocols for preparing and distributing project-related documents and reports as needed.
• Assist with procurement tasks, ensuring timely ordering and delivery of materials and fixtures following established procedures.
• Provide ad hoc administrative support for projects with special requests or outside the normal process, following directions from the manager.

Qualifications:

• Associate's Degree or in Pursuit of a College Degree or Career Certificates in business administration, project management, or a related field is preferred.
• Previous experience in an administrative or project coordination role is beneficial but not required.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and willingness to learn project management software.
• Experience with Asana, Google Suite, and BuilderTrend is a plus but not required.
• Ability to follow established procedures and checklists.
• Ability to multitask and manage multiple priorities in a fast-paced environment.
• Knowledge of local building codes and permitting processes is a plus.

How to Apply:

To apply, please submit your resume and a cover letter detailing your relevant experience and why you are interested in joining PACE Design & Construction.

Job Type: Full-time

Salary: $21.50 – $25.00 an hour (depending on experience)

You can earn great benefits and bonus potential with this position.

Benefits:

- 401(k)

- Medical insurance

- Sick leave

- Vacation

- Paid holidays

Address: Hyattsville, MD, USA with an opportunity for a hybrid schedule after a 6-month Evaluation

Industry: Construction

PACE Construction is an equal-opportunity employer and prohibits discrimination and harassment. We value diversity and inclusion in our workforce and comply with all applicable federal, state, and local laws.