Outova Operations Logistics Administrator Arcade, NY · Full time Company website

Apply for Operations Logistics Administrator

Outova is the ultimate destination for transforming outdoor spaces. As a collective of eight industry-leading companies, we offer exclusive products, including furniture, turf, fire pits, outdoor kitchens, grills, and heaters. Our mission is to provide cutting-edge, high-quality solutions that redefine outdoor living. Headquartered in Fort Worth, Texas, with operations in California and New York, we serve customers nationwide, helping them bring their dream outdoor spaces to life. From humble beginnings, we've grown into a premier distributor of hearth and outdoor living products, setting the industry standard for quality, innovation, and design. To learn more about us and the products we offer, visit www.outova.com.

Join Outova – Shaping the Future of Outdoor Living

One of our key businesses, Empire Distributing, is seeking a talented Operation Logistics Administrator to join our team in Arcade, New York. 

 

Position Overview:

The Operation Logistics Administrator is highly organized and detail oriented as they support the daily logistics and supply chain operations of the organization. This position plays a key role in ensuring the smooth coordination between departments, suppliers, shipping providers, and internal teams to deliver products and services efficiently.

Key Responsibilities:

• Coordinate and monitor supply chain operations (order processing, shipping, and receiving)
• Track shipments and ensure timely delivery of materials and products (BOL processing)
• Maintain accurate records of orders and logistics data
• Prepare and process shipping documents and quotes as necessary
• Communicate with vendors, carriers, and freight companies to resolve delivery issues, and proactively notify internal teams of any delays or disruptions
• Support warehouse, procurement, and operations teams with administrative tasks
• Ensure compliance with company policies and applicable regulations
• Assist in implementing process improvements to increase logistics efficiency.
• Track carrier performance metrics (on-time delivery, damage rates, etc)
• Negotiate freight cost
• Analyze transportation costs and recommend cost-effective shipping solutions
• Prepare reports and dashboards for management review
• Maintain filing systems for logistics records and documentation

Qualifications:

• High school diploma or GED required; associate degree or logistics certification preferred.
• 2+ years of experience in logistics, operations, or administrative support, negotiations.
• Familiarity with freight carriers (LTL, FTL, FedEx, UPS) and shipping platforms.
• Experience with ERP/CRM systems (e.g., Sage, NetSuite) is preferred.
• Strong communication, documentation, and follow-up skills.
• Ability to multi-task and work in a fast-paced team environment.

Key Competencies:

• Logistics & Freight Knowledge
• Attention to Detail
• Communication
• Problem Solving skills
• Time Management
• Dependability and flexibility

Physical Activities:

Daily activity includes but is not limited to:

• Lifting, carrying, sitting, grasping, reaching, standing, kneeling, walking, bending, twisting.
• Ability to sit for extended periods at a computer.
• Frequent communication via phone, email, and in-person.
• Reading, communication, and math.
• Be able to regularly lift/move up to 30lbs.
• Noise level in the work environment is usually moderate to above moderate.

Compensation and Benefits:

• Competitive hourly pay, commensurate with experience.
• Benefits: Comprehensive benefits package and paid time off.
• Work Environment: Onsite

Outova and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, gender identity, color, religion, sexual orientation, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. The company strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity.