One Off Robotics Administrative Assistant Chattanooga, TN · Full time

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About Us:

One Off Robotics is a technology startup specializing in creating large-format industrial robotic fabrication tools. We build systems designed for 3D printing and robotic CNC in the aerospace, architecture, education, construction, energy, biomedical and manufacturing industries. Our mission is to deliver easy to use systems that empower human creativity. To accomplish this mission, we are striving to build an amazing company with great culture and values. As we continue to expand, we are seeking a dedicated Administrative Assistant to join our team and contribute to our ongoing success.

Key Responsibilities:

• Office Management: Maintain a well-organized and efficient office environment, including managing office supplies, equipment, and vendor relationships.
• Calendar and Scheduling: Coordinate appointments, meetings, and travel arrangements for team members, ensuring optimal time management.
• Communication: Manage incoming and outgoing communications, including answering phone calls, emails, and directing inquiries to the appropriate personnel.
• Document Management: Assist in creating, formatting, and distributing documents, reports, and presentations. Maintain digital and physical filing systems.
• Meeting Support: Prepare meeting agendas, take minutes, and distribute meeting materials. Ensure meeting rooms are set up with necessary technology.
• Data Entry: Accurately enter and update data in spreadsheets and databases, maintaining data integrity and confidentiality.
• Visitor Reception: Greet and assist visitors, clients, and guests, providing a professional and welcoming experience.
• Assist HR: Support HR tasks such as recruitment, onboarding, and personnel record maintenance.

Qualifications:

• Proven qualifications in Office Administration or related field.
• Aptitude for learning new software and systems.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Exceptional organizational and multitasking abilities.
• Superb written and verbal communication skills.
• Attention to detail and excellent problem-solving skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Positive attitude and willingness to take initiative.

How to Apply:

If you are a motivated and detail-oriented individual looking to join a dynamic team in the field of robotics, we encourage you to apply. Please share your resume and a cover letter outlining your relevant experience and explaining why you are an excellent fit for this role.