Nixon Administration LLC Office Assistant Sacramento, CA · Full time

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Nixon Administration LLC is the dedicated support services branch for EZ Care, a comprehensive Home Care Organization, and EZ Transportation, a Non-Emergency Medical Transportation provider. Together, these entities deliver coordinated, person-centered care to individuals who require assistance with daily living, transportation to medical appointments, and supportive residential services. As the administrative backbone of these operations, Nixon Administration LLC oversees core business functions such as scheduling, billing, human resources, compliance, and general office support. By centralizing these services, Nixon Administration LLC allows EZ Care’s clinical and caregiving staff, as well as EZ Transportation’s drivers and support personnel, to focus on what matters most: delivering safe, high-quality care and reliable transportation. EZ Care includes a Residential Care Facility for the Elderly (RCFE), providing a safe, supportive environment for seniors who need assistance with daily activities, as well as in-home care services designed to help clients maintain independence in the comfort of their own homes. EZ Transportation complements this care by offering dependable non-emergency medical transportation to and from medical appointments, therapies, and other health-related destinations. Nixon Administration LLC operates Monday through Friday, from 7:00 a.m. to 4:00 p.m., and is closed on federal holidays. This consistent schedule ensures prompt, professional administrative support and responsive coordination for clients, families, and partner organizations.

Key Responsibilities

1. General HR Support

• Assist with recruiting activities (posting jobs, scheduling interviews, coordinating candidate communications).
• Help onboard new employees (prepare new-hire paperwork, set up files, assist with orientation logistics).
• Maintain and update employee records and files (electronic and paper).
• Track employee attendance, vacation, and other leave requests as directed.
• Assist with HR communications, such as distributing policies, announcements, and reminders.

2. Bill Payment & Basic Bookkeeping Support

• Receive, review, and process vendor invoices for approval and payment.
• Maintain organized records of bills, receipts, and payment confirmations.
• Assist with expense tracking and data entry into accounting or spreadsheet systems.
• Communicate with vendors regarding billing questions or discrepancies.
• Coordinate with management or accounting staff to ensure timely bill payments.

3. General Clerical & Administrative Tasks

• Answer and direct phone calls; take and relay messages accurately.
• Greet visitors and clients, and ensure they are directed appropriately.
• Manage incoming and outgoing mail, packages, and deliveries.
• Prepare, format, and edit documents, reports, and presentations.
• Maintain office calendars, schedule meetings, and organize appointments.
• Order and maintain inventory of office supplies.
• File, scan, and organize documents in both electronic and physical systems.

4. Office Housekeeping & Organization

• Keep common areas (reception, conference rooms, kitchen, supply areas) neat and organized.
• Ensure meeting rooms are prepared and cleaned before and after use.
• Coordinate with cleaning and maintenance vendors as needed.
• Monitor and restock common area supplies (kitchen items, printer paper, etc.).

Qualifications & Requirements

• High school diploma or equivalent required; associate degree or higher preferred.
• Proven experience in an administrative, office assistant, or similar role.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint):
• Ability to create and edit documents, spreadsheets, and presentations.
• Competence in managing email and calendars.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Basic understanding of HR processes and office bookkeeping is a plus.
• Ability to multi-task, prioritize, and work independently with minimal supervision.
• Professional, reliable, and customer-service oriented demeanor.