Ngage Management, LLC Event Manager Remote · Full time

Working closely with the Association Director, and Programs Committee, the Event Manager will play an integral part in supporting and leading the Association’s Events and Educational offerings.

Description

Position: Event Manager

Location:

Type: Full-time

Salary Range:

 

Ngage Management is actively seeking a motivated and dynamic Event Manager to become a valuable member of our exceptional team. This position is well-suited for a mid-career professional with a background in event planning within the realm of associations or non-profit organizations.


As an association management company, Ngage prides itself on challenging traditional perspectives by adopting a modern, creative, and collaborative approach to achieve successful client outcomes. The Ngage Team is dedicated to a client-centric philosophy, embracing innovation, leveraging technology to boost productivity, and striving to establish a positive work-life balance while delivering exceptional client service.


About You:

  • You have 5+ years of event management association experience.
  • You are extremely organized and handle multiple tasks simultaneously.
  • Your attention to detail is exceptional – nothing is overlooked!
  • You have strong verbal and written communication skills.
  • You can think on your feet and creatively problem-solve when necessary!
  • You effortlessly lead and motivate others to perform at their best.
  • You can create and adhere to a budget.
  • You easily adapt to last-minute changes and adjustments with ease.
  • You are an innovator, bringing fresh perspective and creative ideas to your events.
  • You have excellent time management skills and know how to prioritize tasks and meet deadlines.
  • Client satisfaction is your top priority.


About Ngage:

Founded in 2013, Ngage Management is an award-winning full-service association and event management company headquartered in mid-Michigan. We have 30 employees working in 8 states serving 20 local, national, and international clients. Our team strives to develop meaningful relationships, make decisions, and measure each outcome based on how well it serves our clients and its members. Thinking strategically is part of our DNA. We believe everyone is a leader and an innovator.

 

Top 4 Reasons to join Team Ngage:

  1. Join a team of diverse and talented professionals who thrive on collaboration, supporting each other to achieve collective success and create a positive working atmosphere.
  2. Immerse yourself in a workplace that fosters creativity and embraces innovation where your ideas are heard and encouraged!
  3. Contribute to meaningful projects and initiatives that make a difference, allowing you to see the tangible impact of your efforts and find fulfillment in your work.
  4. While we dedicate ourselves to hard work, we also believe in the importance of play!


Position Summary: Working closely with the Association Director, and Programs Committee, the Event Manager will play an integral part in supporting and leading the Association’s Events and Educational offerings.


Overall Responsibilities:

  • Design educational activities and events to meet the strategic goals of the client.
  • Oversee and facilitate all aspects of educational planning from working with education committees on content selection, delivery format, site selection, vendor negotiation, event registration, marketing, speaker management, onsite staffing, and post-event reporting.
  • Develop copy for websites, brochures, sponsor prospectus, and registration forms for promotion of education and events.
  • Lead communications with client membership on events, including weekly e-newsletters, social media, website, or other promotional outlets.
  • Financial accountability to include budget preparation, reconciliation, processing travel expense reports, or working with suppliers on contract minimums.
  • Lead client planning committee calls and follow up on outlined action plans.
  • Negotiate contracts with venues for meeting space, food and beverage, overnight room rates, or off-site events.
  • Responsible for event logistics such as timelines, ensuring adequate meeting space, staff and presenter travel arrangements, food and beverage selection, audio/visual support, and all necessary details for implementing events.
  • Prepare all event materials such as name tags, tent cards, agendas, handouts on the mobile app, copy for signage, etc.
  • Manage applying for and tracking continuing education credits for training and conferences.
  • Maintain accurate databases and records for client archives, including data entry.
  • Work directly with sponsors and exhibitors through the entire process from sales to execution; ensuring all sponsor deliverables are complete.
  • Provide on-site leadership for training and conferences.

 

Preferred Qualifications:

  • Five years of experience in event management and planning.
  • Certified Meeting Planner (CMP) is strongly preferred.
  • A bachelor’s degree in a related field or equivalent relevant work experience.
  • Healthcare accreditation experience preferred.
  • Strong customer service focus.
  • Superior verbal and written communication skills.
  • Excellent project management skills.
  • Effective organizational skills including the ability to proactively pre-plan event logistics, identify potential problem areas, and bring appropriate solutions.
  • Ability to execute tasks in a thorough, accurate, and timely fashion while managing multiple competing priorities.
  • Proficient in Microsoft Office suite (Excel, Word, PowerPoint, Teams, and Outlook), Asana, and Zoom
  • Experience with association management software and/or online event management software.
  • Ability to travel up to 20% of the time.