New North Carolina Project Administrative Assistant Charlotte, NC · Part time

Apply for Administrative Assistant

Part-Time

Non-Exempt

Reports To: CEO

Pay Range: $22/hour + stipend

Geography: Concord/Charlotte Area

ORGANIZATION

Founded in 2021 by Dr. Aimy Steele, New North Carolina Project (NNCP) exists to lift Black and Brown people. We work to help communities of color claim their power through civic engagement.

POSITION

The Administrative Assistant to the Senior Staff will report directly to the CEO and will interact with the Board of Directors and the senior leadership team. The Administrative Assistant is a process-minded person with experience in assisting senior level staff in accomplishing their goals.

This position will help manage our day to day operations. Responsibilities include basic bookkeeping, mail and email management, event support, database management and general office support. 

This is a part-time position, with the possibility of going full-time. There is some flexibility in scheduling and work may require evenings and weekends.

Because our target communities and colleagues come from a wide range of backgrounds, this position needs to be able to thoughtfully navigate issues related to diversity, race, equity and inclusion, and bring a deep commitment to advancing these values. The incumbent will also need to bring a strong commitment to excellence and true collaboration.

Additionally, this position has recurring work situations that involve having a high degree of discretion. The need for accuracy, confidentiality, and effective utilization of resources and routines is high.

Essential Functions: 

1. Administrative Support: This position is responsible for providing general administrative support as needed, including but not limited to:  
2. Working directly with CEO to maintain calendar appointments and schedule meetings, coordinate with community partners and schedule speaking engagements
3. Purchase office supplies, merchandise, field supplies and logo apparel 
4. Prepare for Board of Directors meetings by printing agendas, minutes, and other documents  
5. Maintain organizational files and documents (paper and electronic)   
6. Assist with management of donor database 
7. responding to emails and partner requests
8. Perform basic data entry of donations and work with Finance Firm and Accounting to ensure accurate records  
9. Perform general administrative support 
10. Attend meetings and assist in decision-making process with vendors and potential community partners
11. Assist with Volunteer Management in collaboration with the Field Coordinator and Organizers

2. Special Events

1. Coordinate NNCP tabling at community events in collaboration with the Field Coordinator and Organizers
2. Assist with coordination of event logistics 

4. Additional tasks as directed by the CEO/COO

Qualifications:  

1. Minimum two years related experience; nonprofit experience a plus
2. Prior work in social justice, civic engagement, voting rights or related   
3. Canva, creative development experience is a plus
4. Website creation, development, or maintenance preferred
5. Proficiency with spreadsheets, databases, and word processing
6. Familiarity with EveryAction/NGP/Votebuilder is a plus. 
7. Ability to multitask and prioritize in a dynamic work environment.  
8. Strong attention to detail and ability to work as a team member with minimal supervision
9. Solid written and oral communication skills and excellent phone manner
10. Ability to develop effective work plans, organize details, set priorities, and meet deadlines  
11. Ability to operate and troubleshoot standard office equipment 
12. Interest in and commitment to the NNCP mission is helpful. NNCP is an equal employment opportunity employer. We seek a broad and diverse pool of candidates and strongly believe that our organization benefits from the perspectives and talents of a diverse staff.

Limitations and Disclaimer

The above position description is meant to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/ or abilities. To perform this position successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.

Continued employment remains on an "at-will" basis.

NNCP/NNCPF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We actively recruit for diversity in our workplace, believing that a range of backgrounds, perspectives and experiences contributes to our mission.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.