Natura Resources LLC Manager, Document Control and Records Management Abilene, TX · Full time Company website

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Natura Resources is committed to answering the world's increased demand for reliable energy, medical isotopes, and clean water by developing commercially deployable liquid-fueled molten salt reactors.

The Manager, Document Control and Records Management provides leadership for Natura’s document control and records management functions. The role is responsible for translating QA, project, engineering, procurement, licensing, and business requirements into workable document control and records practices.

 

This position will work closely with project leadership, QA, engineering, licensing, procurement, operations readiness, suppliers, and functional leaders to ensure controlled documents and records are properly identified, reviewed, approved, issued, revised, distributed, retained, and retrievable. The role will support both interim document control methods and long-term EDMS implementation as Natura’s systems and project needs mature.

 

The Manager will be expected to build reliable processes, train users, identify gaps, support audits and assessments, and ensure documentation practices remain practical, auditable, and aligned with project needs.

 

Location: Remote Eligible

 

Employment Status: Full-Time

 

Benefits: Health, Dental, and Vision Insurance, 401(k), Paid Time Off (PTO)

 

Reports To: Director, Organizational Effectiveness

 

Role Authority

The Manager, Document Control and Records Management has authority to establish and administer document control and records management processes for assigned Natura activities. The role has authority to control document issuance, maintain official records repositories, reject incomplete or noncompliant document packages, require correction of document or records deficiencies, and elevate issues that could affect QA compliance, project execution, licensing commitments, supplier documentation, or record integrity.

 

Responsibilities

Document Control Program Development

Lead the development, implementation, and maintenance of Natura’s controlled document program. Establish practical methods for document identification, classification, numbering, formatting, review, approval, issuance, revision control, status control, distribution, access, retrieval, and retirement.

 

Ensure controlled document processes support applicable QA program requirements, project execution needs, engineering deliverables, procurement activities, licensing commitments, supplier documentation, and operational readiness.

 

Records Management and Retention

Establish and maintain records management processes for project records, QA records, procurement records, supplier records, licensing records, engineering records, and other controlled business records. Ensure records are identifiable, complete, legible, retrievable, protected, retained, and dispositioned in accordance with applicable requirements.

 

Work with QA, project leadership, engineering, procurement, licensing, and suppliers to define required records, retention expectations, objective evidence, and records turnover requirements.

 

EDMS and Information Management

Support the selection, implementation, administration, and improvement of Natura’s electronic document management system and related interim tools. Define metadata, access controls, workflows, document statuses, revision controls, search/retrieval expectations, and reporting needs.

 

Maintain effective interim controls where formal systems are not yet fully implemented, including disciplined use of SharePoint, controlled libraries, issuance logs, and approved document repositories.

 

Procedure, Engineering, Procurement, and Supplier Support

Support the control of procedures, instructions, forms, templates, drawings, specifications, procurement documents, supplier submittals, technical documents, and project deliverables. Ensure users can identify the current approved version and avoid unintended use of obsolete, draft, temporary, or uncontrolled documents.

 

Support supplier documentation planning, document submittal requirements, records turnover, procurement package completeness, and document control expectations for quality-affecting work.

 

QA and Project Integration

Work closely with QA to ensure document control and records management practices align with QA program commitments, including NQA-1 Requirement 6, 10 CFR 50 Appendix B Criterion VI when invoked, ANS-15.8 where applicable, licensing commitments, and internal project requirements.

 

Support audits, assessments, corrective actions, surveillances, readiness reviews, and management reviews by providing documentation, records, retrieval support, status reports, and evidence of document control effectiveness.

 

Minimum Qualifications

• 8+ years of experience in document control, records management, information management, engineering documentation, project documentation, or regulated records administration.
• Experience supporting document control or records management in nuclear, energy, engineering, construction, manufacturing, government, defense, chemical, pharmaceutical, or another regulated project environment.
• Strong working knowledge of controlled document lifecycle management, records retention, metadata, revision control, document status control, approval workflows, distribution, retrieval, and records turnover.
• Experience administering or supporting EDMS, SharePoint, document repositories, records systems, or project information management tools.
• Experience supporting audits, assessments, document reviews, records reviews, corrective actions, or compliance inspections.
• Strong organizational, communication, customer service, and process implementation skills, with the ability to build structure and enforce standards in a fast-moving environment.
• Bachelor’s degree in business, information management, records management, library science, engineering technology, project management, or a related field, or equivalent relevant experience.

 

Preferred Qualifications

• Experience supporting nuclear QA programs, NQA-1, 10 CFR 50 Appendix B, ANS-15.8, DOE nuclear expectations, NRC-regulated activities, or other high-reliability regulated programs.
• Experience standing up a document control or records management program from an early-stage or startup environment.
• Experience with engineering document control, supplier documentation, QA records, procurement records, licensing records, document turnover, or configuration management interfaces.
• Experience implementing or administering EDMS platforms, including workflow design, metadata configuration, access control, document transmittals, and records retention.
• Experience with iDox, OpenText, Aconex, SmartPlant, SharePoint, Meridian, ProjectWise, or comparable document/records management systems.
• Records management, document control, project management, or quality-related certification.

 

Physical Demands

This role is primarily office-based, with occasional travel to project sites, supplier facilities, stakeholder meetings, or partner locations as needed. The role may require participation in audits, assessments, supplier documentation reviews, project reviews, records reviews, and document turnover activities.

 

Must be capable of working in office, project site, laboratory, or construction-adjacent environments as needed. Occasional lifting of document boxes or technical materials up to 40 lbs may be required.