Job Title:

Chief of Finance and Operations

Employment Status:

☒ Full-Time ☐ Part-Time ☐ Temporary ☐ Intern

FLSA Classification:

☒ Exempt ☐ Non Exempt

Reports to:

CEO/ President

ABOUT NBCDI

For over 50 years, the National Black Child Development Institute (NBCDI) has been at the forefront of engaging leaders, policymakers, practitioners, and parents around critical and timely issues that directly impact Black children and families. We are a trusted partner in delivering culturally relevant resources and insights that respond to the unique strengths and needs of Black children. Our purpose is to mobilize communities and ignite movements, boldly advocating for equity and a just future for black children and families. We achieve our purpose through an extensive network of affiliates, members and stakeholders who engage in their local communities on behalf of the national organization.

JOB SUMMARY

The Chief of Finance and Operations is responsible for executing and leading on all organizational financial and operational management. They will serve on the Executive Team and work closely with the Board of Directors Finance Committee.

ESSENTIAL JOB FUNCTIONS

Financial Oversight

• Oversee and manage all financial responsibilities of the organization including, but not limited to accounts receivable, and payable, payroll management, and budget creation and management.
• Oversee and direct the budgeting and controlling process including forecasts, variance reporting, cash flow needs, and investment strategy impacts, and identifies areas requiring attention and areas of possible improvement. 
• Develop and interpret accounting information designed to meet the various needs of the organization and the Board of Directors.
• Directly manage payroll and payroll/ human information systems (HRIS).
• Develop and interpret accounting information, including the recording of transitions and the preparation of financial statements, budgets and other accounting reports.
• Develop and maintain annual financial reports including the development of financial goals for the organization.
• Produce financial reports for restricted funding sources.
• Update and maintain the financial policies and procedures.
• Serve as a contributing member of the Board of Directors’ Finance Committee.
• Prepare for and oversee the annual audit process and produce all schedules acquired from auditors.
• Maintain up to date organizational tax accounting, accounting for benefits including Retirement reports such as 5500 filing.
• Ensure financial compliance in all organizational areas.
• Oversee and direct the annual year-end financial reporting and management review/audit process; serve as principal liaison with external auditors and the Finance Committee; assess any changes necessary. 
• Oversee the selection and collaboration with the organization's auditor, payroll vendor, bank, legal advisors and other professional partners. 

Operations

• Oversee the improvement, standardization, development and maintenance of operational systems, processes, policies, tools and templates in support of NBCDI’s mission, including enhanced management reporting, information flow and management, and organizational planning. 
• Assess, develop and improve systems and processes, evaluating and improving office and systems infrastructure to support key capabilities as required for future growth. 
• Work in close collaboration with the CEO on developing business models and other critical tools for executive decision making related to programs and initiatives. 
• Supervise day-to-day operations, ensuring alignment with the organization's mission and strategic objectives.
• Oversee technology and systems to support operational functions and enhance member experience.
• Develop and monitor key performance indicators (KPIs) to measure operational success and impact.
• Oversee and recommend risk management activities through processes and procedures as well as analysis of, input in and procurement of comprehensive insurance coverage and contracts. 
• Periodically review and ensure NBCDI obtains and maintains all necessary and most beneficial business licenses, sales and income tax exemptions, fundraising and other registrations required to operate in the US and all countries where NBCDI does business. 
• Review and negotiate financial terms of contracts, including analysis of out-sourcing versus hiring and purchasing versus leasing decisions. 
• Direct and manage policies, priorities and practices relating to office services, office facilities, asset procurement and replacement, security, purchasing and records management. 

Affiliate Engagement:

• Foster strong relationships with affiliates to ensure effective communication and collaboration on financial and operative matters.
• Provide guidance and support to affiliates in financial management, reporting and operational best practices.
• Develop training and resources to enhance the financial and operational capacity of affiliates across the country.
• Design and implement operational policies, procedures and best practices to enhance the efficiency and effectiveness of the organization and its affiliates.
• Collaborate with affiliate leaders to develop operational strategies that support local programming and initiatives while maintaining organizational standards.
• Monitor and evaluate operational performance across the network, utilizing data to inform continuous improvement efforts.

Conference/Events:

• Work closely with the conference and events team to analyze conference costs and accurately determine conference and events budgets.
• Use financial forecasting to support the development of fundraising and sponsorship strategies.

Strategic Leadership:

• Contribute to the strategic planning process and align operational and financial objectives with the organization’s mission.
• Collaborate with the CEO and Board of Directors on long-term planning and organizational development initiatives.
• Represent the organization at external meetings, conferences, and events to promote its mission and strategic interests.

EDUCATION, EXPERIENCE & CREDENTIALS

• Bachelor’s Degree in Accounting or other financial discipline, Master’s Degree preferred
• Minimum of 8 years of relevant experience in the non-profit sector; experience with a membership-based, affiliate or multi-state organization preferred.
• Comprehensive knowledge of development principles and practices including all aspects of finance management and accounting
• Demonstrated experience maintaining financial compliance, accounting for nonprofit organizations and developing and implementing fiscal budgets.
• Previous supervisory skills and ability to effectively manage staff;
• Ability to work effectively with diverse groups of people;
• Excellent written, oral communication and analytical skills;
• Strong attention to detail and organization skills, ability to prioritize and excellent problem solving skills;
• Ability to work independently, as well as collaboratively in a deadline driven environment.
• Experience working with or similar platforms to Bill.com, Tallie, Gusto, Microsoft Suite, Google Docs, GlueUP, Wrike and TravelPerks.

COMPETENCIES  

• Problem solver with a strong sense of ownership.
• Strong strategic initiative
• Ability to travel up to 30%
• Strict attention to detail
• Excellent communication, presentation, assessment, problem solving and time management skills.
• Results-oriented and able to effectively balance big-picture thinking with tactical execution and attention to detail.
• Ability to translate, via written and verbal communication, complex issues into understandable formats for a wide range of stakeholders.
• Ability to collaborate and hold self and others accountable especially as it relates to time sensitive issues.
• A commitment to the mission, vision, and values of the organization.
• Exceptional communication skills with commitment to quality of written and verbal materials.

Salary Range: Compensation for this role is between $150,000-$165,000 annually based on experience and is a part of a comprehensive benefits package.

WORKING CONDITIONS  

This is a remote position with travel to headquarters in Silver Spring, MD, Atlanta GA and annual conference required. Due to the nature of our work, working hours may vary. This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 15 lbs. NBCDI maintains the right to require a return to office.

The National Black Child Development Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.