Metcalfe Architecture & Design Office & Marketing Assistant Philadelphia, PA · Part time

Metcalfe seeks an Office & Marketing Assistant to support the studio in day-to-day administrative operations. The O&M Assistant will provide administrative support to our Operations Manager and Marketing Manager starting in a part-time capacity. This position will be required to work onsite at our office in Old City.

Description

Metcalfe seeks an Office & Marketing Assistant to support the studio in day-to-day administrative operations. The O&M Assistant will provide administrative support to our Operations Manager and Marketing Manager starting in a part-time capacity. This position will be required to work onsite at our office in Old City.

 

Key Responsibilities

Marketing Administration

  • Coordinate the posting schedule of social media content and support with content population into newsletter templates.
  • Assist with updating and maintaining our database of digital assets (project photography, firm resumes, etc.).
  • Assist with CRM database entries and ongoing updates and maintenance.
  • Track deadlines for conferences, presentations, and awards submissions.
  • Support with marketing and business development calendar management.

 

Office Administration

  • Answer office phone lines, coordinate routing of voicemails to relevant staff, and greet in person guests.
  • Maintain office supply inventory and coordinate ordering as needed or directed.
  • Support mailings/receiving of packages.
  • Compile and organize necessary documentation and complete data entry for monthly expense reporting and client invoicing with detailed accuracy.
  • Assist with updating and maintaining project databases.
  • Maintain proper server and filing organization for project and accounting records.
  • Assist in the coordination of office events.
  • Support with general office calendar management.

 

Qualifications

  • Willingness and ability to learn and work within multiple management database platforms.
  • Strong attention to detail and ability to perform focused tasks with accuracy.
  • 1-2 years of relevant work experience in a professional services company; experience working for an architecture, landscape architecture, exhibit, environmental design, or other design service studio is a plus.
  • Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
  • A desire to engage with our clients, internal team members, and a broad professional network.

 


About Metcalfe

Metcalfe is a growing, international award-winning experience design firm based in Old City, Philadelphia that focuses on schools, museums, arboreta, public spaces in healthcare, and nature playgrounds. We are experts in creating playful, social and informal learning spaces at the unique intersection of architecture, exhibition, and graphic design. You can learn more about our work and multidisciplinary team at www.metarchdesign.com.

 

Hiring Values

Metcalfe values a culture of diversity in the kinds of projects we pursue and the backgrounds, experiences, and perspectives that shape how each member of our team approaches design. We welcome candidates who may not meet all exact qualifications listed here but have a cumulation of experience that lends itself to learning and growing within the role.

 

Compensation

$20 per hour. This part time role will be scheduled for 20 hours per week.

 

To Apply

For consideration of this role, please submit your resume and a cover letter to [email protected] with “Office & Marketing Assistant” in the subject line.

Salary

$20 - $20 per hour