Maremoto Fund Executive Operations Associate Remote · Full time Company website

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Maremoto is a set of organizations building a world where Latinos take charge of our lives through unified power in politics, media, and culture. We’re a bold, ambitious home for visionary change—bringing together civic, cultural, and media strategies that move millions, shift narratives, and demand our rightful place in U.S. democracy. Our work is powered by deep community, big ideas, and the conviction that the future is ours to shape. We’re a new organization, but our roots run deep. Maremoto was born from a team that’s been at the forefront of Latino political strategy, cultural storytelling, and community power-building for years. We’re going even bigger—and we’re looking for people who want to build something transformational with us.

Position: Executive Operations Associate

Department: Executive Office

Location: Remote, based in the United States 

Reports to: Chief of Staff

Classification: Full-time, exempt

Term: Permanent, no end date

A successful Maremoto employee will: 

• Stay grounded in what moves the mission—bringing heart, urgency, and purpose to everything they do.
• Roll with change—showing up with flexibility, optimism, and a problem-solving spirit when things shift (because they will!).
• Communicate with honesty and care—sharing feedback with kindness, listening deeply, and building trust through clarity.
• Focus on impact, not ego—working in partnership with others, celebrating wins together, and keeping our comunidad at the center.

Executive Operations Associate Overview: 

The Executive Operations Associate is a key member of Maremoto's executive team, providing operational support to executive leadership, working closely with the Deputy Executive Director on daily operations including calendar management, briefings, communications, meeting preparation, and report synthesis. Working at the intersection of executive support, project coordination, and organizational operations, this person helps the Deputy Executive Director stay prepared, informed, and focused, and also serves the broader leadership team by extension. 

Reporting directly to the Chief of Staff, the position supports organizational priorities through strong coordination, project management, and cross-functional collaboration. 

This is not an administrative assistant role. This is a role for someone who takes initiative, communicates clearly, and has the ability to synthesize information and move work forward proactively and independently. If you thrive in a fast-moving environment, enjoy being the person who keeps everything organized behind the scenes, and is deeply committed to the mission and work of Maremoto, this role is for you!

Executive Operations Associate Responsibilities: 

Program Meeting Coordination & Management (15%)

• Manage the cadence and coordination of programmatic meetings that interact with the Deputy Executive Director, ensuring all recurring and project-based meetings are happening on schedule, well-prepared, and moving work forward effectively (this role is less about putting meetings on a calendar and more about making sure the right meetings are happening and producing results)
• Track next steps and action items coming out of key meetings, ensuring follow-through is clear, assigned, and completed
• Support the Deputy Executive Director in approaching meetings with clear objectives, relevant context, and the materials needed for productive engagement

Executive Operations Support (35%)

• Prepare a briefing before every significant meeting, including background, attendees, objectives, and talking points for the Deputy Executive Director to review beforehand 
• Create the first draft of the Deputy Executive Director’s weekly communications every week
• Synthesize direct report updates and program inputs into a first draft of executive reports every cycle
• Create board meeting presentation materials by taking direction from the Chief of Staff on structure and content and producing slide-ready materials the Deputy Executive Director can review and finalize
• Maintain a shared system for receiving work from the Deputy Executive Director, including a standing daily or weekly touchpoint and a live task list to ensure priorities are always clear and to promote continuity

External Relationships & Accountability (20%)

• Maintain a running record of key external relationships, including funders, vendors, and partners, and track what has been promised, what is outstanding, and when follow-up is due
• Track and coordinate action items across meetings and stakeholder interactions to support accountability and successful execution
• Proactively flag anything stalled or overdue to the Chief of Staff or Deputy Executive Director before it escalates into an issue

Cross-Team Coordination (30%)

• Organize and document vendor-related requests from teams and departments before they reach the Chief of Staff or Deputy Executive Director
• Attend and track key internal meetings and maintain a living record of decisions and outstanding items
• Close the loop on action items across all contexts, including staff/internal meetings, cross-team collaboration, and direct report check-ins
• Send follow-up communications after cross-departmental meetings and track action items through to completion

Executive Operations Associate Qualifications: 

Skills

• Strong written communication skills with the ability to write clearly and quickly in an organizational voice across a variety of formats
• Ability to synthesize multiple sources of information into coherent summaries, briefings, and reports
• Strong organizational skills and meticulous attention to detail, with a proven track record of follow-through and closing the loop without being prompted
• Sound judgment and discretion, with the ability to handle sensitive information at the executive level with professionalism and care
• Comfortable operating with autonomy and managing competing priorities in a fast-moving environment

Experiences

• Prior experience in a fast-paced organizational environment, ideally in a nonprofit, advocacy, or political context
• Experience managing vendor or partner relationships
• Experience supporting senior leaders or executives in a high-level coordination or project management capacity
• Familiarity with Google Workspace, Slack, Notion, and Project management tools

Knowledge

• Understanding of organizational dynamics and executive-level operations
• Awareness of and sensitivity to the political, cultural, and advocacy landscape in which Maremoto operates

The ideal Executive Operations Associate candidate is: 

• Proactive and anticipatory, and does not wait to be asked; they see what is coming, prepare accordingly, and flag issues before they escalate
• A clear and efficient communicator who writes well, quickly, and in a voice that serves the organization and its leadership
• Detail-oriented and reliable, and able to track commitments, close loops, and can be counted on to follow through consistently and without reminders
• Discreet and trustworthy, operating inside executive-level conversations and understand the responsibility that comes with that access
• Organized and systems-minded, and able to build and maintain the structure that keeps leadership informed and moving forward
• Mission-driven and  genuinely invested in Maremoto's work and bring a sense of purpose to every task, large or small

Some nights and occasional weekend work may be required based on travel, events, organizational priorities, or urgent needs. Travel may be required periodically, including  an annual staff retreat and occasional in-person coworking sessions with the Deputy Executive Director, which may look like 1–2 times per month or quarter. When the Deputy Executive Director is traveling for events, there may be opportunities to meet in-person and work together on-site. 

Executive Operations Associate Compensation

• Salary: $65,000-$75,000 annually, less payroll taxes and other withholdings
• 100% employer sponsored platinum healthcare, and 99% employer sponsored platinum dental and vision plan options, including coverage for spouse and dependents.
• Supplementary plans include a 100% employer sponsored life insurance plan. 
• Retirement benefits become available after 3 months of continuous service. 
• Additional benefits include a monthly technology stipend to support your ability to work from home, and regular opportunities for professional development and on-going learning. 
• Clear growth and development opportunities within the organization. 
• Paid time off policies, such as vacation, sick, bereavement and voting leave, all with religious accommodations. Including family and medical leave. 
• Excellent work-life balance, with a highly supportive and communicative team.

We value diversity, equity and inclusion. Maremoto Fund is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. We are committed to creating a welcoming and inclusive environment for all members of our community.