Losey PLLC Office Operations Associate Orlando, FL · Full time Company website

Apply for Office Operations Associate

We strive to be the best lawyers for our clients, and the best place to work for the people who share our values. We offer a challenging and rewarding work environment for you to develop into the best professional that you can be. If you share our values and have the necessary skill set to make a positive impact, we invite you to apply for any open positions.

Key Responsibilities

Door Management & Guest Hospitality: Primary point of contact for in-person visitors at the front door. Ensure all guests are welcomed warmly and conference rooms are pristine and prepared for meetings.

Inventory & Office Stocking: Proactively track, order, and restock coffee stations, kitchen supplies, snacks, and general office inventory to maintain a fully supplied workplace.

Notary Services: Perform notarizations for legal documents and client paperwork as needed.

Lunch & Event Coordination: Manage end-to-end logistics for client lunches, team meals, and firm events, including vendor selection, catering orders, room setup, and cleanup.

Mail & Logistics: Receive, sort, and distribute incoming mail and packages (UPS, FedEx, USPS) and process outgoing deliveries.

Special Projects: Take ownership of ad-hoc administrative and operational projects, such as file reorganization, digital archiving, document preparation, and general office support.

Qualifications & Requirements

Notary Status: Active Florida Notary Public commission preferred. (If not currently commissioned, willingness to obtain licensing upon hire is required; cost of obtaining license will be reimbursed).

Experience: Background in hospitality, customer service, retail, or entry-level office support.

Key Traits: Strong organizational skills, high attention to detail, proactive work ethic, and a hands-on approach to keeping the physical office running smoothly.

Schedule: Full-time, reliable on-site attendance required Monday through Friday, 8:00 AM to 5:00 PM. Punctuality and reliability are essential functions of this role. 

What We Offer

100% Notary License Coverage: Complete reimbursement for all fees associated with becoming a Florida Notary Public.

Collaborative Environment: A positive, team-oriented workplace with opportunities to build your professional skill set.

Benefits Package: Competitive healthcare coverage (medical, dental, vision), paid time off, and paid parental leave per firm policy.