LEVY AESTHETICS PC Medical Front Office Coordinator Bellevue, WA · Full time Company website

Apply for Medical Front Office Coordinator

Lévy Aesthetics is a luxury med spa, salon, and wellness destination in Bellevue that combines advanced aesthetic treatments with personalized care in a sophisticated, welcoming environment. Offering services including injectables, laser rejuvenation, skincare, salon services, massage, and wellness therapies, Lévy Aesthetics focuses on helping clients look and feel their best through elevated self-care and expert-driven treatments. With locations on Main Street Bellevue and inside PRO Club, the practice blends modern aesthetics, longevity, beauty, and relaxation under one roof.

The Role

As a Medical Front Office Coordinator, you will be the first point of contact for patients at LEVY AESTHETICS PC. Your primary responsibility is to manage front office operations, ensuring that patients receive excellent service from the moment they arrive. You will work closely with medical staff to support patient flow and maintain a positive atmosphere in the office.

What You'll Do

• Verify insurance eligibility and active coverage prior to appointments
• Collect copays, patient balances, and cosmetic payments
• Schedule medical, cosmetic, and surgical appointments
• Manage patient check-in/check-out and incoming calls
• Coordinate referrals, authorizations, and medical records
• Maintain accurate patient and insurance information within the EMR
• Assist patients with Allē, ASPIRE, and other aesthetic rewards/promotional programs
• Support practice marketing, social media posting, and content as needed
• Provide a professional, welcoming, concierge-level patient experience

What We're Looking For

- Proven experience in a front office or administrative role, preferably in a medical setting.

- Strong communication skills, both verbal and written, with a focus on customer service.

- Ability to multitask and prioritize tasks effectively in a busy environment.

- Proficiency in using office software and medical record systems.

- Attention to detail and strong organizational skills.

Nice to Have

- Experience with medical billing and coding.

- Familiarity with electronic health record (EHR) systems.

- Bilingual abilities are a plus, enhancing communication with diverse patient populations.