Last Lock Inc. Procurement & Logistics Coordinator Madison, WI · Full time Company website

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Founded in Madison, WI, by Jack Ryan and Alex Mahnke, Last Lock has redefined what it means for a lock to be "smart." Beyond essential locking and unlocking, Last Lock's self-powering, retrofit smart lock provides secure access management for coworking spaces. Last Lock also deploys its technology to other industries through access control partners. At Last Lock, we are dedicated to continuously enhancing the security and technology of access control worldwide. Join our visionary team and be a driving force in revolutionizing the future of access. Together, we'll shape a world where convenience meets unparalleled safety, and innovation knows no bounds.

Responsibilities

Procurement & RFQs

• Issue and track RFQs across mechanical, electrical, packaging, and finished-goods components.
• Consolidate supplier quotes into comparison summaries with pricing, lead times, and MOQs.

Purchase Order Management

• Draft, issue, and track POs across all part categories (CNC, MIM, injection molding, PCBs, batteries, packaging, and others).
• Ensure every part required for each build is quoted, ordered, and actively tracked against the production schedule.
• Maintain accurate purchasing data, part metadata, and order status in Odoo.

Supplier Communication

• Serve as the day-to-day point of contact with suppliers on lead times, order status, and operational issues.
• Maintain professional working relationships with day-to-day supplier contacts.
• Provide weekly procurement and logistics status updates; escalate strategic, contractual, or critical issues to the Director of Production.

Logistics & Shipping

• Monitor inbound shipments and handle supporting documentation (customs paperwork, commercial invoices, packing slips).
• Coordinate with freight partners (DHL, Flexport, Expeditors, OEC Group) on routing and expedites.
• Resolve shipping exceptions, delays, and carrier disputes proactively.

Continuous Improvement

• As time permits maintain and improve internal documentation, supplier onboarding workflows, and ERP hygiene.

Qualifications

Required

• 1–3 years of experience in procurement, logistics, operations, manufacturing support, or supply chain coordination. Internships, co-op work, and hands-on operational experience count toward this band.
• Strong organizational skills and attention to detail. Comfortable working with structured workflows, complex part lists, and supplier records where small errors compound into build delays.
• Able to manage multiple open tasks, purchase orders, and supplier communications simultaneously without losing track of details across 40+ open POs at any given time.
• Strong written and verbal communication skills, with the ability to maintain clear, professional, and consistent correspondence with suppliers and internal stakeholders.
• Proficiency with Excel or Google Sheets, including comfort with formulas, tables, and basic data manipulation for quote comparisons and tracking.
• Able to operate effectively in a fast-paced startup environment with shifting priorities, ambiguous problems, and limited supervision.
• Proactive, dependable, and willing to take ownership of day-to-day operational execution — including identifying issues before they become problems and following up without being prompted.
• Strong follow-through and a genuine willingness to learn procurement, supplier management, and manufacturing operations as the role and company grow.

Preferred

• Bachelor's degree in Supply Chain, Operations, Business, Engineering, or related field. Hands-on operational experience may substitute for formal education.
• Experience with ERP systems — Odoo strongly preferred. SAP, NetSuite, or other ERP experience is acceptable with willingness to ramp on Odoo quickly.
• Familiarity with manufacturing, hardware, or physical-product environments — exposure to BOMs, build schedules, contract manufacturer coordination, or production-floor workflows.
• Exposure to international shipping, freight coordination, or customs documentation — including familiarity with commercial invoices, packing slips, HTS codes, or Incoterms.
• Experience working alongside engineering teams on component sourcing, supplier qualification, or first-article approval workflows.
• Exposure to procurement KPIs (on-time delivery, supplier PPM, cost variance) or interest in developing supplier scorecards and operational reporting.