KoiReader Technologies, Inc. Executive Assistant to the CEO Dallas, TX · Remote · Full time Company website

We are seeking an experienced Executive Assistant to provide comprehensive support to the CEO in managing administrative tasks, facilitating communication with customers and partners, and ensuring smooth operations in a fast-paced startup environment. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proactive mindset to anticipate the needs of the CEO and the organization.

Description

Job Overview:


We are seeking an experienced Executive Assistant to provide comprehensive support to the CEO in managing administrative tasks, facilitating communication with customers and partners, and ensuring smooth operations in a fast-paced startup environment. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proactive mindset to anticipate the needs of the CEO and the organization.


Responsibilities:


1. Executive Support:

  - Manage CEO's calendar, scheduling appointments, meetings, and travel arrangements efficiently.

  - Prioritize and coordinate daily tasks, ensuring timely completion and follow-up on action items.

  - Prepare and edit correspondence, presentations, and reports for internal and external communication.

  - Prepare and publish meeting notes proactively and manage timely follow-ups


2. Customer and Partner Relations:

  - Coordinate meetings, conferences, and events with customers and partners, ensuring seamless execution and satisfaction.

  - Provide timely responses and exceptional service to customers, partners, and sales leads

  - Maintain positive relationships with clients and partners, facilitating communication and addressing concerns effectively.


3. Administrative Functions:

  - Handle administrative tasks such as filing expense reports and document organization with meticulous attention to detail.

  - Assist in the preparation of documents, agendas, and materials for board meetings, investor presentations, and other key events.

  - Manage confidential information with discretion and integrity, maintaining a high level of professionalism at all times.


4. Team Collaboration:

  - Liaise with internal teams to coordinate cross-functional initiatives and projects, ensuring alignment with company goals and priorities.

  - Serve as a liaison between the CEO and other team members, facilitating communication and fostering a collaborative work environment.

  - Provide administrative support to other executives and team members as needed, contributing to the overall success of the organization.

  - Meet with global team members to help prepare sales and marketing collateral


Qualifications:


- Bachelor's degree preferred.

- 3-10 years of experience as an Executive Assistant or similar role, preferably in a startup or fast-paced environment.

- Proficiency in Microsoft Office Suite and other productivity tools.

- Excellent communication skills, both written and verbal, with the ability to interact effectively with diverse stakeholders.

- Strong organizational abilities, with the capacity to manage multiple tasks and priorities simultaneously.

- Proactive mindset with the ability to anticipate needs and take initiative to address them.

- Discretion and confidentiality in handling sensitive information.

- Flexibility to adapt to changing priorities and work well under pressure.


Benefits:

- Competitive salary.

- Remote work

- Opportunity to be part of a dynamic and innovative startup environment.

- Growth and development opportunities within the organization.

- Collaborative culture that values teamwork, creativity, and continuous improvement.


Work Authorization:

- U.S. Citizens or Permanent Residents (required)


Join us in shaping the future of supply chain technology and making a meaningful impact in the industry. If you are passionate about supporting executives, thrive in a fast-paced environment, and are eager to contribute to our success, we want to hear from you! Apply today by submitting your resume and cover letter outlining your qualifications and why you are the ideal candidate for this role.

 

Salary

$2,500 - $3,000 per month