Kilo Engineering, LLC Operations Assistant Marine on Saint Croix, MN · Remote · Full time

Apply for Operations Assistant

Position Description:

Entry-level engineering operations position, 0-3 years experience

The operations assistant helps to manage the clerical and administrative functions of the business, including data collection and management, communications, and scheduling  

Position Qualifications:

Bachelors degree in business, marketing, or similar preferred

High school diploma required

Valid Class D driver's license and pass pre-employment background check      

Typical Responsibilities:

Provide positive first image for in-person visitors

Manage incoming phone calls, mail, and shipments, including forwarding and disbursement

Assist in data entry, including field reports, photo logs, boring logs, and lab testing

Assist in bookkeeping, including accounting journals, accounts payable, and accounts receivable  

Code incoming invoices for approval  

Document company expenses and personal vehicle mileage  

Record accounts payable and accounts receivable transactions, make bank deposits   Track and order office supplies  

Maintain proposal and project logs for resource scheduling  

Maintain proposal and project files in active and archived directory  

Manage paper assets, include electronic storage and disposal  

Maintain communication logs to assist Project Managers and BD Associates  

Organize databases to assist BD and executive functions  

Maintain employee files, including certifications, training dates, and internal resumes

Coordinate company meetings, including scheduling, catering, and offsite event setup

Update company social media posts at prescribed intervals  

Maintain company project maps and resumes for external presentations  

Manage shipping of material from office and incoming from vendors          

Position Location:

Combination of in-office work at Marine on Saint Croix location and remote work 

Reports to:

President, Vice President, or Project Manager, as appropriate    

Supervises:

May supervise interns or engineering technicians, depending on experience

Metrics:

Daily updates to Project Manager and above for new work, total calls, and open work

Requested work completed by deadlines 95% of the time  

Complete New Hire Training within 2 months of hire  

Growth Opportunities:

Advancement opportunities include Senior Operations Assistant, Business Development Associate, Marketing Associate, HR Associate, or other positions depending on company needs