Kawi Energy Group Corp Administrative Assistant Secaucus, NJ · New York, NY · Full time Company website

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Kawi Energy Group is a leading provider of energy services dedicated to energy efficiency, the reduction of Green House Gases and environmental sustainability. We empowers key decision makers by providing them with customized solutions that will drive the energy sector transition to a truly sustainable economy. We achieve this by developing and scaling dynamic solutions centered on sustainable practices and the implementation of these measures leading to realized savings for the client. Kawi Energy Group aims to promote energy efficiency and the growth of the green economy by providing affordable and turnkey energy solution services.

Key Duties and Responsibilities

• Provide administrative support to the office staff and management team

• Assist with reviewing timesheet and expenses data for payroll processing

• Help maintain employee records related to benefits enrollment, changes, and terminations

• Assist with preparing, sending, and tracking client and vendor invoices

• Help monitor accounts receivable/payable status and flag overdue items

• Support subcontract billing and purchase order tracking as needed

• Assist in event planning and coordination

• Maintain an up-to-date inventory of office supplies and proactively flag items running low

• Place and track orders for office supplies and equipment

• Serve as a point of contact for facilities issues, deliveries, and vendor visits

• Support general office upkeep and organization

• Assist with onboarding and offboarding logistics (paperwork, equipment, access)

• Help maintain accurate employee files in compliance with recordkeeping requirements

• Assist with filing, data entry, and document organization across HR and operations

• Any other administrative responsibilities as assigned

Qualifications and Requirements

• Associate or bachelor’s degree preferred, or equivalent practical experience

• Proven experience as an administrative assistant or in a similar role

• Familiarity with payroll and/or benefits administration basics is a plus.

• Working proficiency with Microsoft Suite products (Outlook, Word, Excel, Teams etc)

• Must be comfortable learning and using new tools and software(s) (e.g., Monday.com,

Adobe, Canva etc)

• Strong organizational skills and attention to detail

• Clear, professional written and verbal communication

• Ability to handle sensitive/confidential information with discretion

• Comfortable managing multiple small tasks and priorities in a fast-paced, small-office environment

• Reliable, self-motivated, and eager to grow into broader administrative responsibilities over time

• Ability to work independently as well as part of a team