Position Summary
The Administrative Assistant will provide essential administrative and clerical support to two attorneys in a fast‑paced law firm environment. This role requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities while maintaining confidentiality.
The ideal candidate is proactive, reliable, and very comfortable communicating with clients and internal team members. Marketing and/or sales experience is a plus, as a critical part of the role entails client and potential client outreach to support the firm’s growth.
Key Responsibilities
- Client Intake Support & Communication — Assist with screening inquiries, scheduling consultations, and ensuring smooth handoff to attorneys.
- Data Entry and Management — Maintain client databases (including tracking leads and client communications), update case management systems, and ensure accurate data entries.
- Miscellaneous — Conduct case research, prepare summaries, and support special projects as needed.
Qualifications
- Prior administrative experience preferred, marketing and/or sales experience a plus.
- Comfortable with client‑facing interactions and outreach.
- Strong proficiency in Microsoft Office (Word, Outlook, Excel) and data management.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to prioritize, multitask, and meet deadlines.
- High level of professionalism, discretion, and commitment to confidentiality.
- Ability to work independently and as part of a team.
Compensation & Benefits
- Competitive salary based on experience
- Health, dental, and vision insurance
- Paid time off and holidays
- Retirement plan options