Join our team! Accounting and Office Assistant Lincoln, NE · Full time

Apply for Accounting and Office Assistant

Essential Functions:

Accounting Support – 70%

• Scan and attach all invoices/checks in AppFolio and ensure information is assigned to correct general ledger codes.
• Receive and verify invoices for managed properties with Commercial Property Managers.
• Perform daily activities such as receive checks, post receipts, and prepare deposits; review and post payable invoices; review and post tenant billing adjustments; review and post prepayment application to open charges, and update gross sales reports
• File all invoices and maintain vendor information in AppFolio.
• Reviewing accurate information in G/L accounts for VP of Property Management.
• CAM reconciliations support and drafting letters/communications.
• Assist with property management monthly reports.
• Accurate and timely processing, posting, collection, and payment of A/R and A/P.
• Collect and track all vendor/tenants’ certificates of insurance.
• Create, manage, and maintain Done Deals files including; AppFolio commissions entry and commission invoicing.
• Help with various accounting tasks as directed by the VP of Accounting and VP of Property Management.

Office Support – 30%

• Answer and direct phone calls, respond to email inquiries, and greet visitors
• Greet visitors and assist with basic inquiries.
• Input work order requests from tenants in AppFolio.
• Receive, sort, and distribute incoming mail and packages daily
• Ensure outgoing mail is processed and delivered to the appropriate carrier
• Monitor for time-sensitive or finance-related documents and route accordingly

Required Skills/Abilities:

• Excellent verbal/written communication, interpersonal and customer service skills.
• Excellent organization/attention to detail, time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite, AppFolio or other industry related software.
• Ability to work without supervision in a small office environment setting.
• Takes initiatives and completes project assignments independently and on time.

Education and Experience:

• High School Diploma or equivalent required.
• Knowledge of the commercial real estate industry is preferred but not required.
• General knowledge/education or experience in basic accounting is preferred.