Job Task Done LLC Administrative & Personal Assistant Minneapolis, MN · Part time

Apply for Administrative & Personal Assistant

We are seeking a highly organized and adaptable Administrative & Personal Assistant to support both the operational needs of the business and the personal executive tasks of our leadership team. This role is ideal for a flexible, solutions-oriented professional who thrives in a fast-paced, entrepreneurial environment. The successful candidate will demonstrate initiative, strong communication skills, and the ability to manage multiple priorities with professionalism, discretion, and attention to detail. Key responsibilities include calendar and travel coordination, internal communication, administrative support, personal errands, and special project assistance—all contributing to the smooth execution of day-to-day activities and our broader mission to invest in and uplift local communities.

Key Responsibilities

• Manage and prioritize calendars, appointments, and meetings
• Prepare and edit correspondence, reports, and presentations
• Handle all incoming calls  and manage email communications
• Organize and maintain digital and physical filing systems
• Coordinate travel arrangements, meeting logistics, and itineraries
• Assist in planning and supporting events and site visits
• Conduct research and compile summaries for business needs
• Perform other administrative tasks as assigned

Personal Assistant Support

• Assist with scheduling personal appointments and errands
• Track and manage key dates, renewals, and deadlines
• Coordinate family and household logistics as requested
• Support the execution of special projects (e.g., travel, event coordination)
• Handle confidential information with the highest level of discretion
• Act as a liaison with vendors, service providers, and external contacts

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred
• 2+ years of relevant administrative experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Professional demeanor and polished interpersonal skills
• Ability to work independently and manage multiple priorities
• Prior experience in real estate is preferred

Key Skills

• Meticulous attention to detail  and follow-through
• Ability to multitask and prioritize in a changing environment
• Critical thinking and problem-solving ability
• Self-directed with strong initiative
• Discretion in handling confidential information
• Strong research and reporting capabilities

Work Environment & Schedule

• Semi-flexible schedule with a maximum of 20 hours per week
• Hybrid position: 90% remote work, 10% in-person for meetings or training
• Initial training will be conducted both onsite and virtually

Our Culture

At Job Task Done, we are forward-thinking, people-centric, and driven by our values of collaboration, integrity, and excellence. We foster a supportive and inclusive work environment where team members are empowered to grow, contribute, and make a meaningful impact.

Compensation

Hourly wage based on experience. Additional details to be discussed during the interview process.

How to Apply

To apply, please submit your resume and a cover letter outlining your relevant experience and interest in the position. Qualified candidates will be contacted for a phone screening, followed by in-person interviews. The hiring process typically takes 2–3 weeks.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.