We are seeking an experienced and dynamic Part-Time Executive Assistant to support our CEO and Sales Team. Work Hours: Monday through Friday 12PM - 5PM.
This role plays a crucial part in ensuring the smooth operation of our Lynchburg office and providing essential support to our leadership team.
Manage CEO's Calendar: Efficiently organize and maintain the CEO's calendar, scheduling appointments and managing priorities.
Office Management: Responsible for greeting visitors, accepting packages, and ensuring the office is closed no earlier than 5:00 PM daily.
Email Management: Skillfully manage designated email inboxes, ensuring important communications are addressed promptly and efficiently.
Company-Wide Announcements: Oversee the publication of company-wide announcements on our internal Teams/Sharepoint site to keep all team members informed.
Meeting Support: Take comprehensive notes during meetings and ensure that action items are tracked and executed.
Phone Operations: Answer incoming calls at the office, providing excellent customer service and representing the company professionally.
Customer Service: Collaborate with the marketing/sales teams to distribute promotional materials that support key client contacts.
Outreach Strategy: Contribute to the design and execution of outreach strategies to engage clients and support the growth of our business.
HubSpot CRM: Become an expert in HubSpot CRM or be willing to learn and master it as it is essential for our operations.
- Manually update any contacts in 365 accounts that did not sync with HubSpot on a daily basis
Business Casual: Adhere to a business casual dress code in the office.
- Exceptional written and verbal communication skills
- Minimum typing speed of 50 words per minute
- Strong organizational and time management skills
- Extremely detail-oriented and consistent
- Ability to work effectively in a part-time capacity
- Eligibility to participate in the company's 401K with a company match after six months of service
- Demonstrated ability to handle multiple tasks and responsibilities with a high level of professionalism
At JH Miles & Associates, Inc., we are committed to promoting a productive, collaborative, and inclusive work environment. If you are a proactive, detail-oriented individual with a passion for business, we encourage you to apply.
JHMA is an Equal Opportunity Employer