ABOUT THE JAMES A. MICHENER ART MUSEUM
In 1988, the James A. Michener Art Museum opened as an independent, non-profit cultural institution dedicated to preserving, interpreting, and exhibiting the art and cultural heritage of the Bucks County region. The museum is named for Doylestown’s most famous son, the Pulitzer-Prize winning writer who first dreamed of a regional art museum in the early 1960s. The museum has evolved from a modest facility with a locally derived mission to an accredited world-class facility with a broad vision. A world-class collection of Pennsylvania Impressionist paintings and special exhibitions showcasing a wide range of historical and contemporary work attracting visitors from around the world.
JOB DESCRIPTION
The James A. Michener Art Museum is looking for an experienced HR Administrator / Office Manager to report to the Director of Finance. This is a part-time, non-exempt position.
Handle HR paperwork and policies
- Support all questions or requests related to internal and external HR resources
- Maintain paper and electronic records of employee data
- Annually, help put together benefit packages and be hands-on during open enrollment
- Keep HR policies up to date (Employee Handbook), managing compliance and legal consulting
- Keep track of healthcare (medical, dental, disability); ensure bills are correct and submit for payment
Manage recruiting, on-boarding, and off-boarding of staff
- Perform the recruitment process by job posting, identifying candidates, conducting reference checks, and issuing employment contracts
- Perform employee onboarding and orientation including I-9 verification, coordinating first-day preparation, training schedules, system access, policy review, and integration into the team; create new employee records
- Perform employee off-boarding and maintain documentation, utilizing legal counsel when necessary
Manage HR functions related to workplace/performance/employee satisfaction
- Manage the employee performance review process and maintain records
- Field employee grievances and facilitate conflict resolution
- Be the POC for all HR questions
- File Workers Compensation claims
- Help employees with the disability process when needed
- Maintain solid understanding of HR regulations, latest HR trends, and best practices
Manage Bookkeeping functions
- Perform basic bookkeeping duties including accounts payable processing and expense reconciliations
- Process biweekly payroll and corresponding 403(b) contribution and journal entries
- Record daily deposits and communicate with various departments regarding receipt
- Assistance with annual 1099 processing
- Strong Microsoft Office skills, especially Excel
- Experience with Sage a plus
Office Management
- Work with external IT team for training, reconciliation of equipment, troubleshooting, and onboarding/offboarding tasks
- Order and manage office equipment and supplies
- Scheduling assistance and special projects as needed