Founded by three women in the early days of motherhood, Ivy City Co. was born from a shared dream: to rewrite the story that moms must lose themselves to be good mothers. Our brand celebrates the woman within motherhood. Her beauty, her strength, her confidence, and her joy. Known for our signature Mommy & Me and family-matching styles, Ivy City Co. creates pieces that help women feel radiant while making meaningful memories with the people they love. With truly size-inclusive designs (baby, girls, and women’s XXS–5X), exclusive in-house prints crafted by our women-led Utah team, and classic feminine details, our pieces are made to last and made to feel magical. Cherished by moms everywhere and trusted by icons like Joanna Gaines, Serena Williams, Kristen Bell, and Chrissy Teigen. Ivy City Co. is a place where beauty, confidence, and community flourish.

About Ivy City

Founded by three women in the early days of motherhood, Ivy City Co. was born from a shared dream: to rewrite the story that moms must lose themselves to be good mothers. Our brand celebrates the woman within motherhood. Her beauty, her strength, her confidence, and her joy. Known for our signature Mommy & Me and family-matching styles, Ivy City Co. creates pieces that help women feel radiant while making meaningful memories with the people they love. 

With truly size-inclusive designs (baby, girls, and women’s XXS–5X), exclusive in-house prints crafted by our women-led Utah team, and classic feminine details, our pieces are made to last and made to feel magical. Cherished by moms everywhere and trusted by icons like Joanna Gaines, Serena Williams, Kristen Bell, and Chrissy Teigen. Ivy City Co. is a place where beauty, confidence, and community flourish.

About the Role

We're looking for an experienced HR Operations Generalist to own the day-to-day operations of Human Resources at Ivy City Co.

This is a hands-on, operational role for someone who enjoys creating order, keeping processes running smoothly, and ensuring nothing falls through the cracks. You'll serve as the primary owner of payroll administration, benefits, compliance, employee lifecycle processes, and HR operations - helping ensure our employees have a seamless experience while the business stays compliant and organized.

This is not a strategic HR Business Partner or people management role. Instead, it's ideal for someone who enjoys being the person behind the scenes who keeps everything moving. The right candidate is highly organized, proactive, self-sufficient, and takes pride in accuracy, consistency, and follow-through.

This position averages approximately 20 hours per week, with flexibility to increase to approximately 25 hours during payroll processing or seasonal hiring periods.

This is a remote position. Candidates may be located outside of Utah if they have experience independently managing multi-state HR compliance.

What We're Looking For

The ideal candidate enjoys owning their work and doesn't need someone looking over their shoulder. You naturally notice details others miss, stay organized even when juggling multiple priorities, and take pride in making sure things are done right.

You likely enjoy behind-the-scenes operational work more than employee relations or organizational strategy, and you're energized by creating structure, maintaining compliance, and keeping HR running smoothly.

Why You'll Enjoy This Role

This role is perfect for someone who finds satisfaction in keeping things organized, accurate, and running smoothly.

You'll have the autonomy to own your work, improve a few key processes, and become the trusted person who keeps HR operations moving - without spending your days managing people or sitting in back-to-back meetings.

If you're someone who loves bringing structure to the details and takes pride in making sure nothing slips through the cracks, we'd love to meet you.

What You'll Own

Payroll & HR Administration

• Own semi-monthly payroll processing, ensuring employees are paid accurately and on time
• Process new hires, compensation changes, deductions, bonuses, and other payroll updates
• Maintain payroll records and ensure accuracy across HR systems
• Research and resolve payroll discrepancies
• Maintain employee records and HR documentation in accordance with company policies and legal requirements
• Maintain 401k and benefits reconciliations with payroll

Employee Lifecycle Administration

• Coordinate new hire onboarding, including offer documentation, I-9 and E-Verify completion, benefits enrollment, orientation scheduling, and equipment coordination
• Help establish a more consistent and automated onboarding process that creates a positive experience for new employees
• Manage employee offboarding, including separation documentation, COBRA administration, unemployment claims, and required compliance activities
• Ensure personnel files remain complete, organized, and audit-ready throughout the employee lifecycle

Benefits, Leave & Compliance

• Serve as the primary point of contact for employee benefits questions and issue resolution
• Administer health benefits, leave programs, and protected leaves, including FMLA, ADA, and parental leave
• Coordinate annual Open Enrollment, including employee communications and enrollment support
• Partner with the company's benefits broker on renewals and ongoing administration
• Manage workers' compensation claims and unemployment claims
• Complete annual ACA reporting, including Forms 1095 and related compliance requirements
• Monitor changes in employment law and help ensure ongoing compliance across multiple states
• Maintain HR policies, required notices, and compliance documentation

HR Operations

• Keep HR processes organized, efficient, and well documented
• Coordinate recurring HR administrative tasks, reminders, and required employee communications
• Support employee engagement surveys through administration, reporting, and follow-up
• Assist with seasonal hiring administration during peak business periods
• Identify opportunities to improve HR processes, documentation, and overall operational efficiency
• Project manage by collaborating with President, external law firm and other Ivy City Co team members, on various legal-related initiatives ensuring compliance and projects reach milestones and completion

Qualifications

• 5+ years of experience in HR Operations or as an HR Generalist
• Experience independently processing payroll from start to finish
• Strong knowledge of federal and multi-state employment laws and regulations
• Experience administering benefits, leave management, ADA accommodations, FMLA, COBRA, ACA, workers' compensation, and unemployment claims
• Ability to work independently with minimal supervision while managing multiple priorities
• Exceptional organizational skills and attention to detail
• Strong written communication and documentation skills
• Experience partnering with payroll providers, benefits brokers, and external HR vendors; Has familiarity with Gusto, QBO, When I Work, Employee Navigator & GBS Benefits
• HR certification (PHR, SHRM-CP, SHRM-SCP, or SPHR) is a plus but not required

The Application Process

1. Submit your resume and LinkedIn profile
2. If selected, you’ll move on to a 30 min screening interview with our external recruiting partner - Recruiter Unlimited.
3. From there, you’ll meet with the President, Kendra and complete a short skills assessment.
4. Final interview will be an interview with another member of the leadership team.

Equal Employment Opportunity

At Ivy City Co., we believe our people are our greatest strength. We are committed to fostering a workplace where everyone feels welcomed, respected, and empowered to do their best work. We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit, and business needs, without regard to any characteristic protected by applicable federal, state, or local law.