Intertribal Agriculture Council Meat & Poultry Processing Technical Assistance Contractor Remote · Part time

The Intertribal Agriculture Council (IAC) is seeking a consultant to administer the organization’s Meat and Poultry Processing Technical Assistance (MPPTA) initiative which is funded under a cooperative agreement with the USDA-Agricultural Marketing Service (AMS). The consultant will be responsible for coordinating and tracking agreement deliverables, assisting in the development of technical resources, coordinating with IAC teams and partners, and maintaining strict adherence to reporting requirements.

Description

Request for Proposal (RFP)


A.   Statement of Purpose

The Intertribal Agriculture Council (IAC) is seeking a consultant to administer the organization’s Meat and Poultry Processing Technical Assistance (MPPTA) initiative which is funded under a cooperative agreement with the USDA-Agricultural Marketing Service (AMS). The consultant will be responsible for coordinating and tracking agreement deliverables, assisting in the development of technical resources, coordinating with IAC teams and partners, and maintaining strict adherence to reporting requirements.   

B.  Background Information

Since 1987, the Intertribal Agriculture Council (IAC) has promoted the Indian use of Indian resources for the benefit of the Indian People. Contending with systemic oppression, historical discrimination, and purposeful exclusion from generations of USDA programming, posed a bleak reality for Indian producers in the 1980s but presented an immense potential for growth through the eyes of the IAC’s founding leadership. Carrying forward this effort has trained the IAC to be the most effective organization in service to our socially disadvantaged farmers and ranchers of Indian Country. Working across nearly four generations has rooted our staff in knowing the on-the-ground needs of socially disadvantaged producers pursuing USDA programs. 

IAC operates technical assistance programming across twelve regions, inclusive of all of Indian Country, in the United States. Our programming and policy work impacts more than 80,000 Tribal producers by increasing the use and responsiveness of USDA regulations, programs, and services. Individually, IAC works with between 10,000-15,000 total contacts annually inclusive of Tribal producers, Tribes, Tribally-owned food businesses, privately owned Native food businesses, and partner contacts in coordination with hundreds of USDA and strategic partners. Given the extensive footprint and growing impacts of the Technical Assistance Network, the USDA has recently provided resources to expand TA Network staffing further to realize even greater technical capacities and to prioritize specialized assistance. 


C.  Project Deliverables

  • Coordinate with IAC’s Management Team to fully implement the delivery of federal funding technical assistance, agricultural business development technical assistance, and supply chain development technical assistance detailed in the USDA-AMS/IAC MPPTA multi-year agreement (ONGOING THROUGHOUT PERFORMANCE PERIOD)
  • Develop MPPTA technical and outreach resources to increase Tribal utilization of USDA meat, poultry, small ruminant, and alternative meat processing programming including Indian Country-centric webinars, factsheet distribution, outreach booths, presentations at numerous events, Tribal government and/or Tribal processor meetings, technical resource development such as phone apps and other eligibility support tools, fielding inquiries from interested parties via phone, email, video calls, and 1:1 in-person meetings  (PRIORITIZED IN YEAR ONE; ONGOING THROUGHOUT PERFORMANCE PERIOD)
  •  Facilitate support for Indian Country micro, small, and medium-scale meat processors with comprehensive and individualized business finance and capacity assistance through coordinating one-on-one consultation with Tribal producers, food and agriculture businesses, and industry stakeholders to understand details of operations, current barriers & issues, and furthering economically viable end goals. Work directly with IAC’s Regenerative Economies program and Technical Assistance partners to offer specialized services including financial analyses, identifying credit solutions, financial literacy training, balance sheet support, building operating cost tables, domestic and international marketing cost-benefit analyses for planning purposes, creating Agri-Business Financial Toolkits, individualized economic research and market analysis (domestic and international markets), USDA intermediacy and mediation support, and general business planning and wellness analysis. (ONGOING THROUGHOUT PERFORMANCE PERIOD)
  • Collaborate with IAC’s American Indian Foods Program and the Technical Assistance Network to cultivate platforms for American Indian processing businesses to showcase their services and the opportunities for producers and Tribal food companies to gain domestic and international support. With focus placed on growing markets for processors to expand their clientele, developing producer networks, stimulating partnerships, and educational opportunities, and addressing challenges to building sustainable and marketable operations (ONGOING THROUGHOUT PERFORMANCE PERIOD)
  •  Coordinate with IAC’s project partners to leverage industry-experienced technical providers to aid new and existing meat processors in navigating regulations, developing SOPs food safety plans, worker safety plans, risk/liability, tax structuring, and other compliance or operational support (ONGOING THROUGHOUT PERFORMANCE PERIOD)
  • Comprehensively track all MPPTA related activities, compile data, and generate quarterly and annual reports for timely submission to USDA-AMS (ONGOING THROUGHOUT PERFORMANCE PERIOD)
  • By the end of the performance period of this contract, 10,000 engagement events will be tracked over a 2-year period. An engagement event is reported as individualized, multipronged, and direct assistance to Tribal producers, Tribal governments, Tribal cooperatives, Tribal organizations, Tribal businesses, Tribal partnerships, general project-relevant partners, and/or USDA/Tribal client interface and will be measured through progress in meeting agreement deliverables and tracking individual engagement events on a daily, weekly, monthly, quarterly, and annual basis internally and on a quarterly and/or annual basis externally.

D.   Contract Details

  • Period of Performance: Initially, a provisional 3-month contracting period will be executed. After satisfactory performance is observed during this trial period, the contract may be renegotiated to expand up to 6-month contract intervals through March 15, 2024, if satisfactory performance is maintained. Extension beyond this period may be possible should continuation funds be made available.  
  • Progress Reporting and Payment Structure: Progress reporting will occur daily, weekly, monthly, quarterly, and annually utilizing internal tracking software. Payments may be negotiated to be distributed every two weeks, monthly, or quarterly. Payment is directly tied to demonstrative and proportional execution of contract deliverables including progress tracking of all deliverables outlined in this RFA and ultimately found in the final contract. 
  • Termination of Contract: The choice to terminate the final signed contract is reserved by IAC and may occur at any point in the performance period if satisfactory performance is not achieved at any reporting interval. Should the contractor determine the need to separate from the contract, a written notice detailing reasons for termination and inclusion of a transition plan must be provided to initiate a 30-day separation period.
  • Payment: not to exceed $60,000 total per contracted year + travel
  • Expenses. The Intertribal Agriculture Council will reimburse the contractor for pre-approved additional costs associated with carrying out this agreement.
  • Estimated weekly contracted hours during the period of performance: 20 hours per week (average)

 E.  How to Submit a Proposal

Please submit the following through IAC’s applicant platform no later than June 17, 2022.

1. A technical approach, which describes how you will carry out the tasks outlined above.

2. A summary of your recent and relevant projects.

3. An estimate of supplemental expenses that would be incurred and the determined payment interval.

4. Names, phone numbers, and email addresses of individuals at three nonprofit organizations who have been your clients during the last eighteen months and whom we can contact as references.

5. Please upload a resume for each consultant who would be involved in the project. If multiple, combine all resumes into one document to upload or email additional documents to [email protected]


Please feel free to contact Keir Johnson-Reyes, IAC Technical Assistance Director at [email protected] with any questions. We anticipate making a final decision by June 30, 2022.



Salary

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