Humboldt County Fair Association Office Administrator Ferndale, CA · Full time

Apply for Office Administrator

Since 1896 the Humboldt County Fair Association (HCFA) has held the annual Humboldt County Fair. The Association was formally established in December 26, 1924 as a California non-profit public benefit corporation.

HCFA is governed by an eleven (11) member Board of Directors, the policy and financial policy making body for the Association, and they designate a Chief Executive Officer (CEO) responsible for implementing their direction and managing the Association's employees.

The Association entered into an agreement with the County of Humboldt to manage the Humboldt County Fair and Event Center. The Association acts as the County's agent to operate and manage the Center. The Fairgrounds are located in the town of Ferndale and includes approximately 65-acres that houses exhibit buildings, livestock barns, a historic grandstand, a 1/2 mile dirt horse racing track, midway and carnival lots. Included on the property is a recreational vehicle park with 60 site hooks and dry campground facilities.

OFFICE ADMINISTRATOR

This is a full-time, non-exempt position with administrative responsibilities and requires contact with the public. This position assists the Association’s Office Manager in the maintenance of the Association’s contracts, financial and payroll records.

SUPERVISION RECEIVED AND EXERCISED

The Office Administrator reports to the Office Manager, with periodic administrative direction from the Chief Executive Officer. Exercises direct supervision over temporary employees.

The Office Administrator works closely with the Office Manager in preparation for the annual Humboldt County Fair and assists with day-to-day office duties throughout the y ear.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Answer telephones, take messages and transfer to appropriate staff member and/or provide appropriate and accurate information to the caller.
• Greet public, respond to questions and/or direct them to the correct staff member.
• Coordinate messenger and courier service.
• Prepare outgoing mail for distribution, fax, scan and copy documents.
• Maintain office filing and storage systems.
• Update and maintain databases such as mailing lists, contact and contract lists, customer information and sponsorship lists.
• Type documents, reports and correspondence.
• Assist with event planning and implementation.
• Monitor office supplies and keep office area clean and tidy.

KEY SKILLS & COMPETENCIES.

• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Association staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination.
• Develop and manage website editing and social media platform(s).

• Effectively use computer systems, software applications (e.g. Microsoft, ShoWorks Fair Management Software), and modern business equipment to conduct, compile and/or generate documentation and perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and independent judgment within general policy guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

High School Diploma or equivalent, previous office experience (2 years preferred)

Licenses and Certifications:

• None.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and to operate a motor vehicle; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

WORK SCHEDULE

During the month of Fair their may be the additional ability to earn overtime as this is the busiest season of the Humboldt County Fair Association.

Outside of Fair Season hours are expected to maintain between 32-40 hours per week

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing Association policies and procedures.