Hollywood Structural Detailing Executive Assistant Remote · Full time Company website

Apply for Executive Assistant

At Hollywood Structural Detailing, we specialize in high-precision structural steel detailing services, supporting construction projects across the nation. With a commitment to excellence, innovation, and outstanding client service, we are proud to be a trusted name in the industry. As our company grows, we are seeking a dedicated Executive Assistant to support our leadership team and help drive organizational efficiency.

Job Overview

We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to our executive team. This role involves managing schedules, coordinating meetings, preparing reports, and handling confidential information with discretion. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, schedule meetings, and organize appointments.
• Prepare internal and external documents, reports, and presentations.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Serve as a liaison between executives, clients, and internal staff.
• Assist with project management tasks and track key deliverables.
• Maintain filing systems, databases, and confidential records.
• Handle incoming communications and prioritize requests for attention.
• Support event planning and company initiatives as needed.
• Perform other administrative tasks to ensure smooth daily operations.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills and attention to detail.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Experience with project management tools is a plus.

What We Offer

• Competitive salary and benefits package.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and career growth.
• A collaborative, supportive work environment.
• Flexible working arrangements (remote or hybrid available if applicable).