HireEffect, LLC Payroll/Benefits People Operations Specialist Remote · Full time Company website

Apply for Payroll/Benefits People Operations Specialist

At HireEffect, we know it takes a village to manage your business. We’re entrepreneurs, too. We get it. We help founders find freedom by combining expert services with the right technology to get business owners out of the back office and in front of their customers. Our holistic suite of services is designed for business owners who: Appreciate efficiency Embrace technology, and Want to grow their business. Our People First | Technology Forward approach allows us to combine enterprise-level expertise with the right tools to give owner-led businesses a competitive edge.

Payroll & Benefits Focus | Multi-Client | Remote

About the Role

We're not a traditional HR department. We are THE HR Department for small businesses across the United States. Our team helps clients navigate payroll, benefits, recruiting, compliance, and employee experience so they can focus on growing their businesses.

We're looking for a People Operations Specialist who loves payroll, enjoys helping people, and thrives in a fast-paced, technology-forward environment.

If you're the person who catches payroll and benefits administration errors before anyone else, enjoys solving complicated employee questions, and believes details matter, we'd love to meet you.

This is not a high-volume data entry role. This is a client-facing position requiring collaboration with our payroll, bookkeeping, HR, recruiting, and advisory teams.

What You’ll Do

You will ensure payroll is completed accurately before submission, onboarding documentation is complete before start dates, benefits are set up correctly, and compliance requirements are handled properly and on time.

Payroll Management

• Serve as backup to the Payroll Specialist and process payroll when needed.
• Review payroll registers for accuracy before submission.
• Monitor payroll calendars and proactively obtain missing timesheets, approvals, and documentation.
• Catch discrepancies before they become client problems.
• Ensure new hire reporting and terminations are handled correctly.

Benefits Administration

• Administer medical, dental, vision, life, disability, HRA, and retirement plans.
• Track eligibility and manage enrollments and qualifying life events.
• Reconcile benefit invoices to payroll deductions.
• Ensure timely 401(k) contribution remittance.
• Coordinate open enrollment and dismissal processes.
• Follow up persistently to collect required documentation.

Client Communication

• Serve as a point of contact for payroll and benefits matters.
• Communicate deadlines clearly and confidently.
• Follow up professionally when information is missing.
• Work cross-functionally to ensure seamless service delivery.

Who You Are

• Detail-obsessed in the best possible way.
• Comfortable juggling multiple payroll calendars at once.
• Calm under deadline pressure.
• Not afraid to send a second (or third) follow-up email when needed.
• Tech-savvy and comfortable working in cloud-based systems.
• Professional, discreet, and trustworthy with sensitive data.
• Energized by helping small businesses operate more smoothly.

Must-Have Qualifications

• 3+ years of payroll processing experience.
• Benefits administration experience.
• Strong attention to detail and organizational skills.
• Excellent communication skills.
• Experience working with payroll software.
• Strong Microsoft 365 skills.

Bonus Points For

• Gusto experience.
• Multi-state payroll experience.
• Outsourced payroll or HR services experience.
• HR compliance knowledge.
• Payroll or HR certifications.

What We Offer

• Salary: $45,000 per year
• Remote work environment
• Flexible schedules
• Unlimited PTO
• Medical, Dental, Vision, and wellness benefits
• Basic Life Insurance
• Short-Term and Long-Term Disability
• Employee Assistance Program
• 401(k) with company match
• Professional development opportunities
• A collaborative, people-first culture

Must live in and be authorized to work in the United States.

Why Join Us?

We believe work should be meaningful. We serve our clients through expertise, servant leadership, collaboration, and continuous improvement. We value people first, embrace technology, and encourage personal and professional growth.

If you're a payroll professional ready to expand your skills and build a career in People Operations, we'd love to hear from you.

About HireEffect™

The Right People for the Right Jobs.

At HireEffect™, we define “right” as a combination of culture fit, shared core values, and compatibility of needs. We are not your typical HR department. We are THE People Operations team for founder-led businesses across the United States.

People First. Technology Forward. These are the cornerstones that allow you to build a meaningful career with us.

Since 2007, we’ve helped community-minded entrepreneurs get out of the back office and back to what they love most about running their businesses. Our conscious culture prioritizes purpose, accountability, collaboration, and continuous improvement. We work hard. We laugh often. We solve real problems.

We are an equal opportunity employer and referral source. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.