Summary

Green Check Verified Inc (Green Check) https://greencheckverified.com/ provides compliance technology, software and services to Bank and Credit Unions across the United States.  We are a fast-growing, dynamic company with team members and clients located across the USA, Canada and US territories.

Green Check is seeking a Full-Time Accounting & Admin Associate to support in day- to-day accounting/bookkeeping and general administrative tasks.

Description

Reports to:  CFO

Location & Hours:  Monday to Friday 9am – 5pm at our Head Office in Bonita Springs, Florida where the CEO is also located 9+ months out of the year

Accountant (approximately 50%)

Main Duties

• Full cycle bookkeeping and day to day operation of accounting department
• Enter and summarize information in excel used to invoice clients using accounting software and templates (edit as required)
• Follow up regularly with clients receivable balances
• Send incoming vendor bills for approval, enter approved bills into accounting software, and pay by due date.
• Complete monthly account reconciliations (bank, etc.)
• Enter monthly and quarterly journal entries
• Run reports, analyze variances
• Field incoming accounting queries from clients, suppliers, internal management and staff
• Assist in Budget and Forecasting exercise and coordinate with Leadership Team as needed
• Assist in special projects and process improvement initiatives

Office Responsibilities  (approximately 50%)

Main Duties

• Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports, and related material
• Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with external organizations
• Schedule, confirm appointments and meetings of the leadership team
• Set up and maintain computerized/digital information filing systems
• Determine and establish office procedures
• Record and prepare minutes of meetings (Board and Advisory Groups)
• Arrange travel schedules and make reservations
• Manage administration of onboarding for new employees (e.g. set up of office or remote facilities, computer hardware/software, etc.)
• Compile data, statistics and other information to support management
• Assist in organizing conferences

Required Education, Experience & Skills

• Post-secondary certificate, diploma or degree in accounting preferred
• Previous administrative experience
• Skilled in Google Workspace and Microsoft office suite of products, familiar with CRM (we use HubSpot) tools and presentation software
• Bookkeeping and day-to-day accounting
• QuickBooks Online: Bank reconciliations, Invoicing, AR, AP, GL, JE’s, Reporting
• Excel intermediate (VLookups, Pivot tables, Data filtering and sorting)
• Excellent time management
• Detail-oriented with an ability to multitask
• Sound judgement and ability to prioritize tasks and workflow
• Great communication skills (verbal and written)

We thank all candidates in advance. We will, however, contact only those selected for an interview.