Green Check Verified Inc. Accounting & Administration Associate Bonita Springs, FL · Full time

Full-Time Accounting & Admin Associate to support in day- to-day accounting/bookkeeping and general administrative tasks

Description

Summary

Green Check Verified Inc (Green Check) https://greencheckverified.com/ provides compliance technology, software and services to Bank and Credit Unions across the United States.  We are a fast-growing, dynamic company with team members and clients located across the USA, Canada and US territories.


Green Check is seeking a Full-Time Accounting & Admin Associate to support in day- to-day accounting/bookkeeping and general administrative tasks.


Description


Reports to:  CFO


Location & Hours:  Monday to Friday 9am – 5pm at our Head Office in Bonita Springs, Florida where the CEO is also located 9+ months out of the year


Accountant (approximately 50%)

Main Duties

  • Full cycle bookkeeping and day to day operation of accounting department
  • Enter and summarize information in excel used to invoice clients using accounting software and templates (edit as required)
  • Follow up regularly with clients receivable balances
  • Send incoming vendor bills for approval, enter approved bills into accounting software, and pay by due date.
  • Complete monthly account reconciliations (bank, etc.)
  • Enter monthly and quarterly journal entries
  • Run reports, analyze variances
  • Field incoming accounting queries from clients, suppliers, internal management and staff
  • Assist in Budget and Forecasting exercise and coordinate with Leadership Team as needed
  • Assist in special projects and process improvement initiatives


Office Responsibilities  (approximately 50%)

Main Duties

  • Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports, and related material
  • Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with external organizations
  • Schedule, confirm appointments and meetings of the leadership team
  • Set up and maintain computerized/digital information filing systems
  • Determine and establish office procedures
  • Record and prepare minutes of meetings (Board and Advisory Groups)
  • Arrange travel schedules and make reservations
  • Manage administration of onboarding for new employees (e.g. set up of office or remote facilities, computer hardware/software, etc.)
  • Compile data, statistics and other information to support management
  • Assist in organizing conferences


Required Education, Experience & Skills

  • Post-secondary certificate, diploma or degree in accounting preferred
  • Previous administrative experience
  • Skilled in Google Workspace and Microsoft office suite of products, familiar with CRM (we use HubSpot) tools and presentation software
  • Bookkeeping and day-to-day accounting
  • QuickBooks Online: Bank reconciliations, Invoicing, AR, AP, GL, JE’s, Reporting
  • Excel intermediate (VLookups, Pivot tables, Data filtering and sorting)
  • Excellent time management
  • Detail-oriented with an ability to multitask
  • Sound judgement and ability to prioritize tasks and workflow
  • Great communication skills (verbal and written)


We thank all candidates in advance. We will, however, contact only those selected for an interview.