Global Alliance for Incinerator Alternatives Senior Accounting Specialist Remote · Full time

GAIA seeks a dynamic, systems-oriented Senior Accounting Specialist to lead collaborative efforts to enhance the effectiveness and efficiency of the finance function across GAIA.

Description

WHO WE ARE

The Global Alliance for Incinerator Alternatives (GAIA) is a global network working towards a just and waste-free world without incineration. GAIA’s mission is to catalyze a global shift towards environmental justice by strengthening grassroots social movements that advance solutions to waste and pollution. We envision a just, zero waste world built on respect for ecological limits and community rights, where people are free from the burden of toxic pollution, and resources are sustainably conserved, not burned or dumped.


THE ROLE 

GAIA seeks a dynamic, systems-oriented Senior Accounting Specialist to lead collaborative efforts to enhance the effectiveness and efficiency of the finance function across GAIA. GAIA has started to work with an accounting service firm and this role will be the primary point of contact and liaison, and oversee information flows and communication within GAIA and with the accounting firm.


The Senior Accounting Specialist is responsible for oversight of day-to-day accounting duties and related support to People & Culture, while having primary responsibility for projects related to finance policies, processes, and systems. The Senior Accounting Specialist is a key member of the core finance team and the newly-created “systems champion” task force to align initiatives across GAIA. A highly collaborative role, the Senior Accounting Specialist works closely with the accounting service and team members at all levels to ensure projects meet the needs of internal customers. This position reports to the Finance Director, and partners with our external accounting service.


The successful candidate will have extensive experience in financial accounting, change management, and systems development and implementation. Accepting applications through March 22, 2024.



PRIMARY RESPONSIBILITIES

Accounting (40%)

  • Partner with external accounting service and manage information flow and coordination between GAIA and accounting service
  • Provide support to the accounting service on bookkeeping, payroll, and accounting functions including accounts payable, reimbursements, invoices, monthly allocations [payroll, medical bills, shared] and processing of online payments [ACH and wire transfers] 
  • Manage bi-monthly payroll, ensuring payroll accuracy
  • Manage accounts receivable duties, ensuring timely and accurate deposit and entry of receivables
  • Review and approve transactions as needed, month-end closing, quarter-end processing and year-end documents, including the 1099 annual filing, in collaboration with Finance Director and accounting service
  • Generate financial [donor, program, board, and other] reports for management and quarterly reporting
  • Provide support to annual audit process as needed
  • Assist with and support on contracts
  • File accounting documents, keep filing systems organized and updated; manage record retention


Finance Operations and Processes (40%)

  • Plan, lead, and implement additional projects to accommodate growth and to improve the efficiency and effectiveness of finance activities across GAIA 
  • Support needs assessment and internal review of financial systems
  • Research financial software systems and best practices that could improve GAIA’s financial operations and processes
  • Provide support and trainings to GAIA’s global staff on use of financial software & processes
  • Prioritize and phase upgrades to finance policies, processes, and systems
  • Help develop protocol and policies around purchasing and procurement
  • Perform contract administration and ensure compliances with regulations and standards
  • Accountable for managing the revision and regular updates of Finance Policies & Procedures
  • Assist with annual budgeting processes
  • Manage company credit card process, including reviewing statements and overseeing reconciliation each month

 

Payroll  (20%)

  • Process bi-weekly payroll for all employees through Gusto
  • Manage Timesheets and PTO tracker
  • Ensure accurate calculation of wages, deductions and taxes
  • Resolve payroll discrepancies and answer employee inquiries regarding pay-related matters
  • Coordinate with People & Culture to ensure time entries and employee changes are processed accurately
  • Collaborate cross-functionally with People & Culture to support  all state tax registration and tax filings
  • Review HRIS & Leave systems to ensure payroll accuracy
  • Review monthly payroll and benefits journal entries to ensure accuracy
  • Review annual W-2 forms
  • Designated liaison between Finance and People & Culture



ESSENTIAL QUALIFICATIONS

  • Bachelor’s degree, accounting certification, or equivalent experience
  • Minimum 3 years bookkeeping/accounting work experience
  • Strong knowledge of accounting principles and practices
  • Experience with and understanding of regular, ongoing daily, monthly and quarterly accounting tasks
  • Experience working in Quickbooks
  • Advanced computer and systems skills, including Microsoft Office, SharePoint & Google Drive; demonstrated ability to understand practical user-level implications of system features and configuration in order to propose changes
  • Project management skills, including a demonstrated ability to plan, shepherd, and complete 3/6/12-month projects on an organization-wide level
  • Change management skills and stakeholder management skills, including the ability to elicit requirements, manage expectations, and drive decision-making
  • Demonstrated ability to work both independently and collaboratively
  • Ability to problem-solve, take initiative, and maintain efficiency in a rapidly changing, dynamic environment
  • Ability to coordinate multiple simultaneous projects efficiently, involving multiple personnel across time zones around the world
  • A passion for environmental health and climate, social, and environmental justice.
  • Commitment to GAIA’s mission and core values of: respecting local solutions and community power; shared practice for movement building; equity, inclusiveness, and social justice; and accountability.

 


PREFERRED SKILLS

  • Strongly preferred is experience within an international/multicultural environment; equally valuable is experience furthering diversity, equity, and inclusion initiatives in a diverse environment
  • Non-profit bookkeeping/accounting experience preferred
  • Spanish language skills a plus



WHAT WE OFFER

  • Meaningful work - operating from a place of connectivity and trust, we are able to exchange the cross-border knowledge and tools needed to create a truly global movement that puts an end to waste pollution.
  • Comprehensive benefits – this includes employer-covered health/dental insurance, paid family leave, approximately 30 days of paid time off each year (including vacation, holidays, and the last week of each calendar year), retirement plan, and an opportunity to qualify for a sabbatical.
  • Strong culture and dedicated team – we take pride in our highly motivated team, and our ability to support one another’s work in an atmosphere of mutual trust and respect. 



LOCATION, COMPENSATION, AND WORK ENVIRONMENT

  • Salary range $75,000-$85,000, depending on experience. 
  • Currently some of our team is working hybrid, and others are working remotely. This position will preferably work hybrid with 2-3 days per week out of our Berkeley, CA office. However, we are willing to consider applicants with strong qualifications in another location who are able to travel to the Berkeley office a minimum of 3-6 times per year.
  • Additional travel (domestic or international) for team retreats may be required.
  • Full COVID-19 vaccination is required for GAIA employees who travel and attend meetings for GAIA.
  • Work is performed both independently and collaboratively. Work is performed on a computer, requires almost constant use of a keyboard, mouse, or other pointing device and may be performed sitting or standing.



EQUAL EMPLOYMENT OPPORTUNITY 

We are committed to equal employment opportunity principles and providing all employees with a safe work environment free from discrimination and harassment. We welcome you regardless of your race, gender identity, sexual orientation, ethnicity, religion, age, physical ability, nationality, or any other status unrelated to the performance of the job and protected by law. GAIA practices affirmative action, and candidates from historically disadvantaged or marginalized groups are strongly encouraged to apply.


We know there is research that shows women and minorities are less likely to apply for jobs if they don’t have all of the key skills for a position. GAIA encourages candidates with some, but not all, of the skills listed in the job description to apply. We would love to see what you have to offer!



TO APPLY

Please apply online at https://jobs.gusto.com/postings/global-alliance-for-incinerator-alternatives-senior-accounting-specialist-b97e67ef-5c07-4041-8f2a-cecc0bf74e2e only, including a resume and cover letter. Applications without a cover letter will not be considered. This position will be open until filled; applications will be reviewed as they are received, and the first round of interviews will commence quickly.  Accepting applications through March 22, 2024.

Salary

$75,000 - $85,000 per year