Girls Write Nashville Executive Administrator / Operations Manager Nashville, TN · Part time

Girls Write Nashville seeks a part-time executive administrator to join our team! In this role, we seek a project management and operational processes superstar who loves helping others find the most effective and efficient ways to complete collaborative projects and complex tasks while centering effective communication, shared data and clear expectations.


In this role, you will be working as a direct report to our co-founder and Executive Artistic Director, and will be aiding the operations of our entire team including our programming team (MNPS Program Manager and All City Program Coordinator), a small team of administrative volunteers, and grant-writer and accountant contractors.


Operations & General Administration

  • Work with ED and volunteer project manager consultant to transition operations into a project management system a la Notion or Asana. 
  • Exercise ownership over upkeep and team engagement within that system
  • Help develop and implement strong operational processes for the organization’s team of part time staff and contracted artists
  • Assist executive director in creating replicable project plans with unified platform of all docs needed for each program
  • Survey and adopt tech tools as needed, including setting up workflow automations within Zapier, to maximize efficiency and practical organization of organization data 
  • Manage and delegate to our skilled-volunteers team which includes professionals eager to help with project management, building systems and processes, administrative tasks, and bookkeeping
  • Manage our small office, opening and sorting mail and keeping office and program supplies stocked in office
  • Assist in setting meeting agendas and scheduling meetings of board and ED

Filings & Financial Management

  • Manage organizational filings calendar including —  annual report, 990, charitable solicitations permit. 
  • Complete filings and/or liaise with organization’s accountant to submit filings
  • Manage invoicing, Accounts receivable and payable, and categorize transactions in Quickbooks
  • Work with organization accountant and Executive Director to create and manage operational and program budgets

Fundraising and Development Administration

  • Collaborate with ED and grant writer to determine funding needs and target grants, being the expert on funding gaps in the budget that conversation
  • Oversee the grant writing process to make sure the workflow of the contract grant writer in creating grant applications and the executive director in reviewing/approving applications is aligned
  • Aid in management of donor engagement processes, pulling donor reports from donation management software and organizing meeting and calling targets for leadership team
  • Human Resources Administration
  • Oversee organization program calendar and manage schedules of part-time employees and confirm programs/projects are to schedule.
  • Coordinate onboarding, offboarding and schedule management for GWN team members within the payroll platform Gusto

Details & Benefits

  • $20-30/hr depending on experience, part-time hourly W2 employee position
  • 10-15 hours/week
  • 401k with up to 4% employer match
  • working remotely at our office in Inglewood at 3511 Gallatin Pike
  • Flexible schedule with opportunity for some work from home available, though must be able to commit to 1-2 days in office per week


  • For base hourly rate, 1-2 years experience in nonprofit administration or equivalent education
  • Preference for or 3+ years experience/education combination including prior professional experience in nonprofit executive administration


  • Project management platforms such as Notion, Asana, Trello, and Monday
  • Setting up workflow automations using Zapier
  • Strong financial management skills
  • Google Suite including Google Sheets, Forms, and Docs
  • HR platform and online time clocks (Gusto)
  • Fundraising and Donor Management software (Givebutter)
  • Excellent communication and organizational skills
  • Strong, compassionate boundaries and respect for others’ boundaries and needs
  • Empathetic people skills and ability to build positive relationships, consensus and engagement amongst a team


Ideal candidate

  • Embraces a variety of tasks and projects without descending into overwhelm
  • Able to respond to a high volume of requests and emails with effective prioritization
  • Propensity for not just problem solving, but for developing permanent solutions to problems and pain points
  • Skilled communicator able to both encourage and set boundaries
  • Project management superstar
  • A passion for efficiency, organization and finding ways to help our community of artists, educators, students, schools and families do their important work with greater ease

We’re looking for a candidate who aligns with our organization mission in: 

  • believing in girls as important cultural contributors, in trauma-informed creative communities as essential safe spaces for youth development, and in access to arts participation and education as a right for young people
  • Celebrating an inclusive definition of “girls” that celebrates and welcomes trans girls, AFAB people, nonbinary and gender expansive students, and anyone who feels they belong in our programming
  • LGBTQIA+-positive, neurodiversity-affirming and anti-racist
  • Alignment with the values of Creative Youth Development and Culturally Responsive Education
  • Support for the vision of Community Schools


$25 - $25 per hour