Four Mile Historic Park, Inc Event Services Coordinator (seasonal) Denver, CO · Part time Company website

Apply for Event Services Coordinator (seasonal)

Four Mile Historic Park is hiring a Seasonal Event Services Coordinator (30–40 hours/week) from June 16, 2025 through October 31, 2025. This role is ideal for someone with a passion for events and guest experience, particularly during the Park’s signature Bright Nights program, held Wednesday through Sunday evenings during the summer.

The Event Services Coordinator will play a key role in supporting the coordination and execution of both public and private events at the Park. Responsibilities include assisting with event setup and breakdown, serving as a primary point of contact for guests and vendors during events, supporting logistical needs, and ensuring smooth operations and excellent customer service throughout. The position also includes some front-of-house duties, such as managing guest check-in, providing information, monitoring safety, and supervising contract staff when needed.

The ideal candidate is detail-oriented, self-motivated, and thrives in dynamic environments. Strong communication and problem-solving skills are essential. Candidates may be considered for Manager on Duty shifts based on experience.

To be eligible for this exciting opportunity, candidates must be at least 21 years of age. If you're passionate about events, love working in a dynamic environment, and are committed to delivering outstanding service, we encourage you to apply and become part of the Four Mile Historic Park team!

This is a full-time, non-exempt position. This is not a remote position; in-person attendance is required. Regular schedule is primarily Wednesday - Sunday Night Shifts.

Responsibilities

Event Management:

• Assist in the planning, coordination, and execution of all public & private events and educational programs at Four Mile Historic Park, ensuring alignment with the Park’s mission and high standards of guest experience.
• Lead the on-site execution of public and private events as Manager on Duty, taking responsibility for operational oversight, staff coordination, vendor and volunteer management, and real-time problem-solving to ensure events run smoothly and safely.
• Support the full lifecycle of events, including pre-event planning, day-of setup and teardown, crowd management, merchandise or ticket sales, and post-event evaluation and reporting.
• Serve as the primary on-site contact for guests, performers, vendors, and contracted staff during events, ensuring all stakeholders receive outstanding customer service and support.
• Collaborate with the Four Mile team to support fundraising events and initiatives, including donor receptions, member nights, and benefit events.
• Assist in sponsorship efforts, ensuring proper recognition and fulfillment of sponsorship agreements.
• Maintain event logistics, and post-event data to support reporting and future planning.
• Provide friendly, solutions-oriented customer service in all interactions—whether in person, via phone, or online—to guests, partners, vendors, and colleagues.
• Coordinate with all Park departments to keep the internal master calendar up to date with events, programs, and operational needs.
• Oversee cash handling procedures, including opening/closing registers, reconciling drawers, and preparing deposits
• Manage bar operations during events, including setup, restocking, staff coordination, and compliance with alcohol service policies.
• Assist with general Park operations as needed, including front-of-house support, visitor services, and ensuring that facilities and grounds are ready for public engagement.

Requirements:

• Minimum of 2 years of experience planning and executing public-facing events, preferably in a cultural, nonprofit, or venue-based setting.
• Demonstrated ability to lead teams, manage on-site event operations, and serve as Manager on Duty, making real-time decisions and problem-solving under pressure.
• Strong verbal and written communication skills; comfortable interacting with a wide range of stakeholders including guests, sponsors, vendors, and internal staff.
• Proven ability to deliver outstanding service and hospitality in fast-paced, high-traffic environments.
• Strong organizational skills with the ability to manage multiple events and timelines simultaneously.
• Collaborative mindset with the ability to work cross-departmentally and support various Park initiatives beyond events as needed.
• Comfortable using office and event management software, including Microsoft Office, Google Workspace, and basic point-of-sale or ticketing platforms.
• Flexible Schedule: Must be available to work evenings, weekends, and holidays as needed for event coverage.
• Ability to articulate the mission of Four Mile Historic Park and its programs and services to the public as well as interpret site policy and procedures for the visitor.
• Ability to establish and maintain effective working relationships with staff, volunteers, external stakeholders, students, and members of the public; exercise tact and diplomacy at all times, and demonstrate an understanding of protocol and sensitivity to cultural diversity issues.
• Reliable transportation required.
• Manage front desk operations during public hours and events as needed.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

• Ability to lift and carry objects weighing up to fifty (50) pounds
• While performing the duties of this position, employees are regularly required to lift items, reach with hands and arms, speak for extended periods of time, and to listen.
• Applicants should be able to work outdoors and navigate our 12-acre space as needed for programming and special events.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SCHEDULE & COMPENSATION

Seasonal (30–40 hours/week) with evening and weekend work required. The rate of pay is currently set at $25-30/hour depending on qualifications. 

Benefits:

• Eligible for approved overtime.
• Mileage reimbursement for off-site usage when a personal vehicle is used.

Ability to commute/relocate:

• Denver, CO 80246: Reliably commute or planning to relocate before starting work (required). Extreme weather conditions will be considered, but regular attendance during cold/hot/wet conditions is expected.