FMS Global Strategies, LLC Adminstrative Assistant Remote · Part time Company website

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FMS Global Strategies, LLC is seeking a dedicated and detail-oriented Administrative Assistant to join our team. This part-time role offers a salary range of $20 to $25 per hour and is located in Seattle, Issaquah, Olympia or Remote.

Job Overview:

FMS Global Strategies is a dynamic advocacy and lobbying firm dedicated to advancing equity and driving transformative policy outcomes. We are seeking a highly organized and detail-oriented Administrative Assistant to support our CEO in managing a demanding schedule and maintaining seamless communication across high-level engagements.

In this role, you will provide critical administrative support to ensure the CEO’s time is optimized and priorities are addressed effectively. You will handle a busy email inbox, schedule meetings with senior stakeholders, and manage various administrative tasks in a fast-paced environment.

Key Responsibilities:

• Email Management: Organize, prioritize, and respond to emails on behalf of the CEO, ensuring timely follow-ups and clear communication.
• Scheduling and Calendar Management: Coordinate and schedule high-level meetings, including with legislators, clients, and stakeholders, while managing conflicts and ensuring all details are confirmed.
• Document Preparation: Draft and proofread correspondence, presentations, and reports for the CEO.
• Meeting Preparation: Prepare agendas, briefing materials, and follow-up notes for meetings.
• Task Coordination: Track action items and deadlines for the CEO and follow up as needed to ensure completion.
• Administrative Support: Handle general administrative duties, including data entry, organizing files, and maintaining records.

Requirements:

• Proven experience as an administrative assistant or in a similar support role, ideally supporting C-level executives.
• Experience in a fast-paced environment or working with government, nonprofits, or advocacy organizations is a plus.
• Proficiency in Microsoft Office suite
• Excellent communication and organizational skills
• Ability to multitask and prioritize tasks
• Attention to detail and problem-solving skills
• High school diploma or equivalent

Please note that FMS Global Strategies, LLC complies with regulations prohibiting inquiries about criminal backgrounds during the hiring process.

FMS Global Strategies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

If you are a motivated and reliable individual looking to make a difference in a dynamic work environment, we encourage you to apply for the Administrative Assistant position with FMS Global Strategies, LLC. Join us in our mission to provide exceptional service to our clients and contribute to the success of our team.