Financial Planning Ministry (FPM) is a Christian non-profit that helps families with estate planning from a biblical perspective. Since 1982, we’ve partnered with over 150 ministries and helped more than 50,000 families, resulting in over $3 billion committed to charitable giving. By joining our team, you’ll be part of a mission that equips believers to leave a lasting legacy of faith and generosity. If you're passionate about ministry, looking for meaningful work, and excited to grow your skills in a Christ-centered environment, we’d love to meet you.

FINANCIAL PLANNING MINISTRY

Serving Families Through Biblical Stewardship Since 1982

Office Administrator

Path to Operations Leadership

Full-Time • On-site • Compensation: $75,000–$85,000, commensurate with experience

Why This Work Matters

Financial Planning Ministry exists to help families steward what God has entrusted to them — but none of that happens without an organization that runs well behind the scenes. Payroll has to be right. Vendors have to be paid. Files have to be secure. New hires need a smooth start, and someone who can be trusted to carry real responsibility without being asked twice.

This role is that backbone. It's not a supporting-cast job — it's the role that keeps FPM's ministry to 57,000+ families and 150+ church partners actually functioning day-to-day. If you're the kind of person who takes quiet pride in a well-run operation, and you want that work to serve something larger than a paycheck, this is a place to build a career.

About the Role

We're looking for a highly capable, trustworthy Office Administrator to oversee day-to-day operations and ensure the organization runs smoothly. Primary responsibilities include HR support, accounting coordination, vendor management, compliance, and direct support to executive leadership.

This is a broad, high-trust role by design. In a lean, mission-driven organization, the Office Administrator often becomes the right hand of the CFO/COO and CEO — the person who understands how every part of the operation fits together. It rewards someone who wants breadth of responsibility now and a real path toward operations leadership over time.

Note: this role generally does not carry unilateral authority over hiring, firing, compensation, or disciplinary decisions unless that authority is specifically delegated by leadership.

What You'll Do

Office Administration

•     Oversee day-to-day office operations and establish clear procedures and workflows

•     Create and maintain standard operating procedures

•     Manage office supplies, equipment, furniture, and facilities

•     Coordinate repairs, maintenance, vendors, and building management

•     Manage incoming mail, deliveries, and general correspondence

•     Maintain office calendars, coordinate meetings, and keep records and administrative files in order

Personnel Support

•     Coordinate hiring, onboarding, and offboarding, and maintain personnel files

•     Track vacation, sick time, holidays, and other leave

•     Administer employee benefits and coordinate with benefit providers

•     Help implement employee policies, coordinate performance reviews, and answer staff questions about policies, benefits, and payroll

•     Help ensure compliance with employment laws and maintain required employment postings and records

Accounting Administration

•     Process or oversee accounts payable and receivable, invoices, deposits, and expense tracking

•     Reconcile credit-card statements and other accounts, and prepare information for the CPA/bookkeeper

•     Manage purchasing and vendor relationships and monitor the office budget

•     Prepare financial reports for management and coordinate payroll with an outside provider or accounting team

Technology & Information Management

•     Coordinate relationships with IT vendors and employee computer/equipment purchases

•     Manage software subscriptions, licenses, and office technology policies

•     Ensure employees have appropriate system access and coordinate cybersecurity training

•     Manage document storage, records-management procedures, and backup/disaster-recovery coordination

•     Serve as the person who makes sure IT issues get addressed — even when an outside provider does the technical work

Vendor & Contract Management

•     Select and coordinate vendors, obtain quotes, and negotiate pricing when appropriate

•     Maintain vendor contracts and monitor service agreements —IT, telecom, insurance, and more

•     Review vendor invoices and ensure contracts and subscriptions are renewed or terminated appropriately

Compliance & Risk Management

•     Coordinate business licenses, registrations, and insurance policy renewals

•     Support workers' compensation matters, employment-law compliance, and required governmental filings

•     Maintain privacy, data-security, and document-retention procedures

•     Support workplace safety, emergency preparedness, and cybersecurity/breach-response planning

•     Coordinate administrative aspects of state registrations and professional licensing across FPM's operating states (CA, OH, NC, AZ, and others)

Executive & Management Support

•     Help with management projects, reports, and tracking key deadlines

•     Schedule management meetings and prepare agendas, materials, and minutes

•     Help implement management decisions and coordinate communication across the organization

•     Support annual budgeting and help monitor progress toward organizational goals

•     Serve as a trusted liaison between management and staff

Employee Communication & Office Culture

•     Be the person staff can turn to with everyday questions — who handles what, how reimbursements work, when benefits start, who to call about a computer issue

•     Help shape a well-run, respectful, and functional office culture as FPM's central administrative point of contact

You'll Be a Strong Fit If You

•     Have 3+ years of office management, operations, HR, or accounting-support experience

•     Are comfortable holding real responsibility across many domains — HR, finance, facilities, technology, and compliance — without needing constant direction

•     Exercise excellent judgment and discretion with confidential personnel and financial information

•     Are proactive: you notice what needs to happen before you're asked

•     Communicate clearly and diplomatically with everyone from new hires to the CEO

•     Are comfortable with ambiguity and enjoy building or improving a process rather than just following one

•     Are proficient with Google Workspace, Microsoft Office, and general office/HR/accounting software

•     Are looking for a role that will stretch and grow with you — you want to build toward operations leadership, not stay in a fixed lane

•     Want your day-to-day work to serve a mission you believe in, not just keep an office running

The Professional Presence We're Looking For

Because this role touches nearly every part of the organization, how you carry yourself matters as much as what you get done. We're looking for someone who is:

•     Trustworthy and discreet with sensitive personnel, financial, and organizational information

•     Calm and steady under pressure, especially when priorities compete

•     Resourceful — comfortable figuring things out and following through without hand-holding

•     A clear, diplomatic communicator who can bridge management and staff

•     Detail-oriented and conscientious, with genuine pride in a well-run operation

•     Motivated by more than task completion — someone who wants to understand how the whole organization works and grow into carrying more of it

Growth at FPM

This role is built for someone who wants to grow. Office Administrators who take ownership and demonstrate strong judgment are positioned to grow toward Operations Manager or a direct executive-support role alongside FPM's leadership. If you're looking for a mission-driven organization where broad responsibility today leads to real leadership tomorrow, we want to hear from you.

If you take pride in running things well, thrive on variety, and want your organizational skills to serve a mission worth investing in, we would like to hear from you.