Fallow Collective LTD Executive Assistant (Fallow Collective) Cincinnati, OH · Full time Company website

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Fallow Collective is a hospitality driven ecosystem building and investing in purpose led brands across beverage, cpg, retail, field sales, and community impact. We operate at the intersection of commerce and purpose, where disciplined strategy meets meaningful experience. Our portfolio and long term vision includes brand growth and sales agencies, hospitality concepts, consumer packaged goods, and a nonprofit foundation dedicated to food access and education. We believe great brands are built through operational excellence, strong partnerships, and a commitment to people. Across every entity, we prioritize thoughtful growth, financial discipline, and leadership development, creating platforms where emerging brands scale with integrity and individuals build careers with purpose. At Fallow Collective, we don’t just launch businesses. We design ecosystems that empower founders, support operators in the field,and deliver experiences grounded in hospitality, inclusivity, and intentional design.

Executive Assistant to the Founder

Organization: Fallow Collective

Reports To: Founder & Chief Strategy Officer

Location: Cincinnati, Ohio (Hybrid)

Employment Type: Full-Time

About Fallow Collective

Fallow Collective is a hospitality-driven ecosystem of brands focused on building purpose-driven companies across beverage, hospitality, and adjacent categories.

Our work spans multiple entities, including Barrel & Bloom Agency, Rooted Field Services, Sipp Garden, and Cultivate. Each brand serves a distinct purpose, but all are rooted in a shared commitment to hospitality, growth, and building meaningful businesses.

Position Overview

The Executive Assistant to the Founder provides direct administrative support to the Founder & Chief Strategy Officer. This role is responsible for managing day-to-day logistics, maintaining organization across priorities, and ensuring administrative tasks are executed accurately and efficiently.

This is a hands-on, detail-oriented role focused on calendar management, meeting coordination, document organization, and travel logistics. The ideal candidate is highly reliable, organized, and consistent, with the ability to manage multiple priorities in a fast-paced environment.

This role is best suited for someone who enjoys supporting a leader directly, takes pride in execution, and thrives in an environment where no two days look the same.

This is a hybrid role based in Cincinnati, Ohio, requiring regular in-person collaboration, with flexibility for remote work based on business needs.

Core Responsibilities

Calendar & Scheduling Management

• Manage and maintain a complex, evolving calendar
• Schedule internal and external meetings, ensuring alignment with priorities
• Coordinate across multiple stakeholders to secure meeting times
• Prepare daily and weekly schedules for clarity and efficiency

Meeting Preparation & Support

• Schedule and coordinate meeting logistics (location, virtual links, materials)
• Prepare agendas and ensure all necessary documents are organized in advance
• Ensure meetings are set up and run smoothly from an administrative standpoint

Document & Administrative Management

• Organize, file, and maintain digital documents and records
• Prepare, format, and distribute documents for review and signature
• Track and manage document execution to ensure completion
• Maintain accuracy and organization across shared files and systems

T

ravel & Logistics Coordination

• Book and manage travel, including flights, hotels, and ground transportation
• Build detailed itineraries with all relevant confirmations and timing
• Adjust travel plans as needed based on schedule changes

Communication Support

• Draft and manage routine communications as directed
• Coordinate follow-ups and ensure timely responses when needed
• Serve as an administrative point of contact for scheduling and logistics

Success Profile

This role is successful when:

• The Founder’s calendar is organized, accurate, and running efficiently
• Meetings are well-coordinated and properly prepared
• Documents are consistently organized, accurate, and completed on time
• Administrative tasks are handled proactively and without errors
• Day-to-day operations run smoothly from a logistical standpoint

Key Attributes

• Highly organized with exceptional attention to detail
• Reliable and consistent in execution
• Strong time management and prioritization skills
• Clear and professional communication style
• Comfortable managing multiple tasks and deadlines
• Able to adapt in a fast-paced, evolving environment
• High level of discretion and professionalism

Working Style Expectations

• Maintains accuracy and organization at all times
• Follows through on tasks without requiring close oversight
• Communicates clearly and proactively
• Takes ownership of administrative responsibilities
• Supports the Founder by ensuring logistics and details are handled seamlessly

Compensation & Benefits

• Base Salary: $55,000 - $60,000 annually
• Health Insurance (company covers 75% of premium for full-time employees)
• Paid Time Off: 2 weeks annual vacation
• Flex PTO
• 401k Eligible after 1 year
• 7 Company Holidays
• Company Closure: December 24 through January 2
• Hybrid Work Flexibility