Expatiate Communications Admin Coordinator Pasadena, CA · Full time

Apply for Admin Coordinator

Role Objective:

• Support developing and implementing company-wide systems and procedures that ensure operational excellence.
• Maintain and promote operational efficiency and organizational health.
• Maintain consistent communication with managers, staff, and clients to promote productivity and maintain procedural transparency.
• Develop, implement, and maintain quality assurance protocols.
• Increase the efficiency of existing processes and procedures to enhance the company’s internal capacity.
• Lead and/or support special projects.
• Ensure that operational activities remain on time and within budget.
• Track staffing requirements.
• Perform other duties/tasks as assigned.

Responsibilities:

• Conduct regular organizational health assessments in collaboration with client partners and provide comprehensive reports to internal and external stakeholders.
• Ability to work effectively as a member of a team to provide efficient operations.
• Establishes and organizes office standards and procedures.
• Partner with management or subordinates to resolve personnel complaints or grievances.
• Contribute to developing, coordinating, and implementing department policies and procedures.
• Read and analyze charts, schedules, and other records and reports to determine requirements of operations.
• Develop forms, flowcharts, and systems requirements for information and training, as required.
• Serve as a proactive liaison between supervisors, managers, and their subordinates, ensuring effective communication of information, assignments, priorities, and special requests.
• Skillfully compose and prepare various written documents, reports, and correspondence for the office, such as memos, letters, presentations, and spreadsheets.
• Foster a collaborative and communicative team environment that drives high employee engagement with the Company.
• Strategically plan and allocate work schedules and assignments for optimal effectiveness.
• Record-keeping of employees' attendance and hours worked.
• Streamline and coordinate ongoing compliance training programs, ensuring employees are well informed and up-to-date.
• Ensure strict adherence to all relevant regulations, policies, and licensing requirements, maintaining a compliant work environment.
• Collaborate with cross-functional teams to enhance proprietary tools and systems, focusing on cost-effective and tactful improvements.
• Work closely with HR, Payroll, and Tech departments to ensure that activities remain compliant.
• Oversee the execution of planned daily, weekly, and monthly events.
• Plan and coordinate staff schedules to ensure adequate coverage for all company and client sites. 

Skills:

• Must be dependable, capable of working in a high-paced environment, and have strong communication and interpersonal skills.
• Possess good written/oral communication skills, as well as the ability to present his/her views in a clear and compelling manner.
• Strong facilitation skills, conflict resolution, and project management skills.
• Interacts well and with a high degree of urgency with customers, and at all organizational levels.
• Excellent planning, negotiating, and organizational skills.

Requirements:

• Bachelor’s Degree
• At least 3 years of office management, including supervisory responsibilities.
• Prior experience in Special Education- SPED (preferred)
• Experience supporting staff both onsite & offsite. (Preferred)
• Valid Driver’s license
• Must maintain valid CA auto insurance.
• Must be able to travel locally. (Required)
• Bilingual- Spanish (preferred)
• CA State & Federal Live Scan (required)
• Tuberculosis “TB” Clearance (Required within the past four years)

Benefits:

• Medical/Dental/Vision
• 401K
• Life Insurance
• HSA
• Tuition/Student Loan Reimbursement