Expatiate Communication Inc Administrative Receptionist Pasadena, CA · Full time Company website

Expatiate Communications is a boutique Special Education management firm with unparalleled expertise in special education. We provide innovative solutions for the most challenging and complex special education issues facing school districts, ESAs/COEs, and State educational agencies, providing staff and technology solutions.

Description

The Administrative Receptionist will be responsible for a range of clerical, administrative, and special project duties. Including greeting, assisting, and providing direction and information to clients, visitors, and other guests of the organization.

  • Contract (6-month assignment)
  • Location: Pasadena, CA, onsite


Responsibilities:

  • Welcomes and directs visitors and clients.
  • Answers, screens, and directs phone calls to staff. 
  • Responsible for restocking office supplies for the company, which includes preparing coffee and maintaining cleanliness in the break room and refrigerator area.
  • Responsible for managing/coordinating daily schedules/calendars, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.
  • Arrange and schedule meetings; maintain and update calendar; determine the importance of meeting requests and schedule; accordingly, demonstrate flexibility, patience, and persistence in routinely rescheduling meetings.
  • Manages general office and administrative tasks, including ordering miscellaneous supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, faxing, and deliveries.
  • Processes reimbursement and expense reports; tracks expenses and follows up in a timely manner
  • Manages special projects as designated, assists other department members as necessary, and acts as a backup for other staff on the team.
  • Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
  • Coordinates maintenance of office equipment.
  • Responds to and resolves administrative inquiries and questions.
  • Records and distributes minutes or other records for meetings.
  • Prepares agendas and schedules for meetings.
  • Responsible for purchasing food for the office and organizing event catering.
  • Able to commute to the post office or market to acquire supplies and mailers as needed.
  • Performs basic filing and recordkeeping.  
  • Performs other duties as assigned and assists with special projects as needed.


Competencies:

  • Excellent verbal and written communication skills.
  • Strong analytical and problem-solving skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Ability to follow through with tasks with minimal or no supervision. 



  Knowledge, Skill & Other Requirements:

  • Must be legally eligible to work in California.
  • Associate and/or bachelor’s degree preferred.
  • Minimum two (2) years of administrative and clerical experience preferred.
  • Proficient with Microsoft Office programs including Outlook, Word, Excel, PowerPoint, and Google Suite.


Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, geography, and other job-related reasons. Expatiate Communications is an equal opportunity employer. Expatiate Communications considers all qualified applicants and employees for hiring, placement, and advancement without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.

Salary

$18 - $25 per hour