Evermore is a nonprofit dedicated to making the world a more livable place for all bereaved people. We connect lived experience with research to make lasting social change for all bereaved people. Learn more about our work at evermore.org.

Operations & Finance Manager

Summer 2026

About Evermore

Evermore is a nonprofit dedicated to making the world a more livable place for all bereaved people. We connect lived experience with research to make lasting social change for all bereaved people. Learn more about our work at evermore.org.

Position Summary

The Operations & Finance Manager serves as a critical strategic and operational partner to the leadership team, providing essential administrative and financial operations support. This is a ground-floor opportunity to help shape the organization’s growth and infrastructure during a pivotal period. You will manage key operational workflows to ensure the organization maintains financial rigor and well-organized systems.

This position requires a highly organized, detail-oriented professional who rolls up their sleeves, is a resourceful problem-solver, and excels at operational management in a fast-paced environment. The Manager will balance behind-the-scenes operational support with close work with the broader organizational team. 

This is a part-time, contract position (1099), reporting directly to leadership.

Key Responsibilities

Administrative Operations

• Coordinate Board and executive team meetings, including scheduling, materials preparation, agenda setting, minute-taking, and follow-up
• Maintain accurate, confidential organizational records, databases, and shared files with version control and access protocols
• Respond to general inquiries via phone and email, routing appropriately to leadership or program teams
• Assist with program and event coordination, including vendor communications and attendee logistics
• Support grant-related reporting, documentation, and compliance deadlines as directed by leadership
• Maintain Evermore’s donor management system with accurate, current contact information
• Other duties as assigned to support organizational operations

Financial Operations

• Collect, categorize, and upload all receipts and expenses to the tracking system within 48 hours of incurrence
• Process 1099 contractor and vendor invoices, verifying deliverables against contracts and matching invoices to purchase orders before forwarding to the Executive Director for approval
• Maintain a current list of all outstanding invoices and payments due; provide weekly summaries to leadership for cash flow planning
• Process routine vendor invoices, reimbursement requests, and check requests; coordinate with the accounting team on GL coding and reconciliation
• Maintain a centralized contract registry for all 1099 contractors, vendors, and service providers; ensure all agreements are signed before work begins; track contract milestones and deliverables; flag scope changes or budget variances immediately

Qualifications

Required

• 2–3 years of administrative or office support experience, preferably with nonprofit organizations or small teams
• Demonstrated experience processing invoices, tracking expenses, and supporting financial administration
• Experience managing contracts, vendor agreements, or legal file systems
• Proven ability to manage calendar logistics, prepare meeting materials, and take accurate minutes
• Highly organized and detail-oriented, with experience handling confidential and sensitive information
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, Google Workspace, and comfort learning new software systems
• Self-directed and able to manage multiple competing priorities independently

Preferred

• Experience working with multiple 1099 contractors or vendors simultaneously
• Experience with platforms such as QuickBooks, Bill.com, and CRM systems
• Nonprofit financial management or grant administration experience
• Event planning or program coordination experience

Our Values

• Just – We create just systems for all.
• Respect – We recognize our differences and are always respectful.
• Evidence-informed – We rely on the highest quality evidence in our decision-making.
• Innovation – We drive innovation in bereavement care.
• Trustworthy – We are committed to being a trusted community partner and leader.

Position Details

• Part-time, 1099 contract position
• 15–25 hours per week
• Compensation: $28–$35 per hour, dependent on experience
• Must reside in Washington, D.C., Virginia, or Maryland
• Primarily remote with flexibility for in-person meetings and Board events

How to Apply

Please visit www.evermore.org, click on the apply button, and submit your application, including a cover letter expressing your interest in our mission. Please also let us know where you heard about the job.

Equal Opportunity

Evermore is an equal-opportunity employer. We seek to recruit persons who reflect the diversity of the communities we work with and support their retention and advancement within the organization. Evermore encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, parental status, or veteran status.