Epiphany School, Inc Part-Time Human Resources Specialist Dorchester Center, MA · Part time Company website

Apply for Part-Time Human Resources Specialist

JOB RESPONSIBILITIES:

Recruiting

• Assist in developing a strategic recruitment process in collaboration with and direction from managers, including:
• Talent acquisition (e.g., developing partnerships to find possible candidates).
• Train hiring managers in recruitment best practices.
• Support managers in standardizing the interviewing process.
• Assist managers in candidate selection (e.g., initial screening).

Hiring and Onboarding

• Facilitate new hire processes, including supporting supervisors in their new hire orientation, training program oversight, and participation in annual school year orientation.
• Work with supervisors to answer questions on topics relating to leaves of absence, compensation, HR-related policies, and procedures.
• Onboard all new personnel with Gusto and with benefits. Duties include, but are not limited to:
• Welcome email outlining process
• Gusto setup, including Letter of Appointment upload and distribution of notices as required by law.
• I-9 document tracking.
• Background record check document tracking (e.g., CORI, SORI, fingerprinting).
• E-Verify processing.
• Parking pass issuance.
• Enrollment in Life and Long-terrm Disability insurance.
• Enroll employees in optional benefits they select, including medical, dental, vision coverage, and 401(k) plan.
• Ensure managers perform periodic check-ins following initial hire (e.g., 30-day, 60-day, 90-day) and assist as needed.

Payroll and Benefits

• Serve as backup for biweekly payroll processing and administering compensation and benefit plans.
• Manage PFML (paid family and medical leave) requests in collaboration with employees and insurance company.
• Manage annual health, dental, vision, life and long-term disability insurance renewals with benefit consultants and update the benefit booklet.
• Manage all annual open enrollment processes.
• Process all personnel changes with appropriate payroll/benefit agencies (e.g., Gusto, health, dental, vision, 401(k), life & long-term disability).

Evaluation

• Manage annual performance review process, track and maintain reviews, and educate managers in best practices.

Retention

• Provide guidance and insight into employee retention practices and succession planning as needed by managers.

Policy and Legal

• Assist in policy development and implementation; guide supervisors in understanding and explaining policies; help managers promote conflict-free workplaces; update handbook as needed.
• Ensure compliance with federal, state, and local laws and labor regulations. Maintain up-to-date postings of required labor laws.
• Maintain employee records in both electronic and paper form.

Employee Relations

• Guide and train managers and staff when requested on conflict resolution, workplace concerns, and performance-related issues, including performance improvement plans.

Other

• Assist with general business office work, including serving as the primary approver of bills on Bill.com.
• Collaborate with managers to determine relevant staff trainings (e.g., harassment prevention, DEI, cybersecurity, ALICE) and coordinate the implementation of selected trainings.

QUALIFICATIONS

• A bachelor’s degree in human resources, business administration, or a related field is preferred.
• 3+ years of HR generalist or specialist experience, preferably in an educational or nonprofit setting.
• Knowledge of HR laws, benefits administration, and payroll systems (Gusto experience a plus).
• Strong interpersonal, organizational, and communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office and HRIS platforms.

This part-time hybrid position requires on-site presence on Mondays and Thursdays from 9:00 AM to 2:00 PM.