Transaction Management and Compliance
Role Summary:
As Transaction Coordinator in the real estate industry, you will play a crucial role in managing and facilitating the transaction process from the initial stages to the closing. This position requires a detail-oriented and organized individual with excellent communication skills. The Transaction Coordinator works closely with real estate agents, clients, lenders, and other team members to ensure a smooth, efficient and compliant transaction process.
Essential Duties and Responsibilities:
➢ Transaction Management:
○ Oversee the end-to-end transaction process, ensuring compliance with all
relevant regulations and internal procedures.
○ Review and manage transaction files for accuracy and compliant regulations.
○ Communicate regularly with real estate agents, clients, lenders, and other
parties to provide updates and gather necessary information.
➢ Document Management:
○ Ensure all required documents are accurately completed, signed, and filed
in a timely manner.
○ Monitor deadlines and proactively address potential issues to prevent
transaction delays.
➢ Communication:
○ Act as a liaison between clients, real estate agents, and other
team members.
○ Communicate proactively to keep all parties informed about the status of
transactions.
○ Resolve issues and address concerns in a timely and professional manner.
➢ Compliance:
○ Stay informed about changes in real estate regulations and ensure
compliance with state and federal laws.
○ Implement and enforce company policies and procedures related to
transactions.
➢ Technology Utilization:
○ Utilize real estate transaction management software such as dotloop, Airtable, and other tools to
streamline processes and maintain accurate records.
➢ Problem Solving:
○ Identify potential challenges or roadblocks in transactions and proactively
work to resolve them.
On a more day to day basis, this would include:
➢ Review Transactions:
○ Begin the day by reviewing the status of ongoing transactions.
○ Check for any outstanding documents or information needed to move
transactions forward.
○ Ensure that all files are organized and up-to-date.
➢ Communication:
○ Respond to emails, messages, and voicemails received overnight.
○ Communicate with real estate agents, clients, and other stakeholders to
provide updates on transactions and address any inquiries.
➢ Meeting Preparation:
○ Prepare for meetings with the real estate agency's leadership team or
other relevant team members.
➢ Training and Development:
○ Provide feedback and coaching to team members for continuous
improvement.
➢ Document Management:
○ Continuously monitor the completion of required documents for each
transaction.
○ Ensure that all necessary signatures are obtained and that documents are
submitted in a timely manner.
➢ Problem Resolution:
○ Address any issues or roadblocks that may have arisen during the day.
○ Collaborate with team members to develop solutions and prevent
potential delays in transactions.
➢ End-of-Day Review:
○ Discuss any outstanding tasks and ensure that all priorities have been
addressed.
➢ Planning for Tomorrow:
○ Outline key tasks and priorities for the next day.
○ Schedule any necessary meetings or follow-ups.
○ Check in with team members regarding their work plans for the following
day.
➢ Compliance Check:
○ Regularly check for updates on real estate regulations and compliance
requirements and assist with audit.
○ Implement any necessary changes to ensure ongoing adherence to
industry standards.
➢ Technology Utilization:
○ Make use of real estate transaction management software and other tools
to streamline processes and maintain accurate records.
Skills Required
➢ Experience: Previous experience as a transaction coordinator in real estate is required.
➢ Education: A high school diploma is required, and additional education or
certifications in real estate or related fields are a plus.
➢ Skills:
○ Strong organizational and multitasking abilities.
○ Excellent communication and interpersonal skills.
○ Proficiency in real estate transaction management software.
○ Attention to detail and accuracy.
$40,000 - $50,000 per year