Eggs Unlimited Executive Assistant Irvine, CA · Full time Company website

Eggs Unlimited is one of the world’s largest suppliers of eggs, servicing the biggest retail and food manufacturing companies around the globe. Every day, we find homes for millions of eggs by tapping into our vast supply chain and customer networks. Bringing sellers and buyers together in fair market negotiations, we open up a world of possibilities for expanding their knowledge, reach, and access. With dedicated service teams and a mission to uphold transparency and trustworthiness, we create quick and creative solutions to help manage the ever-evolving demands of the global egg industry.

Description

A rapidly expanding food trading company is seeking an Executive Assistant to support their busy and driven CEO. This key role requires a candidate with a deep understanding of the skills required to thrive as EA. The ideal candidate will be dedicated to delivering high-quality work, possess strong organizational skills, and be adept at managing event logistics and intricate calendar management. The successful candidate will have the ability to efficiently tackle complex tasks and projects with minimal supervision, respond promptly to urgent situations, and take decisive action when necessary. Flexibility and availability outside of standard work hours are required for this role.

 

Responsibilities:


  • Provide comprehensive calendar management for the CEO, ensuring all appointments and meetings are scheduled efficiently and accurately.
  • Manage all incoming and outgoing correspondence for the CEO, including responding to emails and flagging important messages for follow-up, handing mail and packages, and managing action items and deliverables as needed.
  • Prioritize and address inquiries and requests, resolving conflicts and making recommendations to ensure smooth day-to-day operations.
  • Coordinate complex travel arrangements for the CEO, including booking flights, accommodations, and transportation, and monitoring travel plans for any changes or delays.
  • Support the planning, organization, and execution of events, demonstrating exceptional organizational skills.
  • Manage expenses and reconciliation.
  • Handle personal assistant duties such as needed, such as scheduling car maintenance and cleaning, maintaining technology charged, setting up meetings, and sending gifts.
  • Adjust support based on the CEO's rapidly changing schedule, providing real-time updates and assistance as needed.
  • Conserve the executive’s time by reading, researching, collecting, and analyzing information as needed, in advance.
  • Must be comfortable overlapping with personal ad hoc projects.
  • Be available and responsive to emails/texts/calls after hours and weekends, as needed.
  • Ability to exercise complete discretion and handle highly confidential information with 100% integrity.
  • Perform any other duties as assigned.

 

Qualifications:


  • 5+ years of experience supporting C-level executives, including calendar management, arranging travel, and meeting coordination.
  • Advanced Outlook calendar management. Must be comfortable dealing in multiple time zones.
  • Possess exceptional organizational skills and the ability to prioritize and plan activities effectively, even in the face of frequent changes or unexpected events.
  • Prioritize and plan activities and use time wisely; able to deal with frequent changes, delays or unexpected events.
  • Strong interpersonal communication skills are a must, including excellent listening, analytical, and interpretive abilities.
  • Proven track record of managing sensitive situations and information with discretion and confidentiality.
  • Bachelor’s degree preferred.
  • Valid California Driver License required.

 

Compensation & Benefits:


  • Full range of benefits, including medical, dental and vision coverage.
  • Company paid Life and Disability Insurance.
  • 401(k) with a company match.
  • Generous PTO accrual, increasing each year.
  • Free Lunch Daily.
  • Unlimited Snacks & Refreshments.
  • Company is experiencing Hyper Growth – lots of opportunity for advancement!
  • Base Pay: $80,000 - $100,000 DOE.

 

Interested in learning more? We’d love to hear from you! Please submit your resume to [email protected].