EfficientAide Personal Assistant to an Ultra High Net Worth Profile Couple (In-person) Beverly Hills, CA · Full time Company website

Apply for Personal Assistant to an Ultra High Net Worth Profile Couple (In-person)

Key Responsibilities:

1. Scheduling and Calendar Management

• Maintain and coordinate complex personal and professional calendars for both the husband and wife
• Schedule meetings, appointments, and events, ensuring no conflicts.
• Send reminders and confirmations for all scheduled engagements.
• Keep up-to-date contact lists, including spouses' names, across all devices.
• Maintain a system to manage RSVPs and guest lists, ensuring accuracy and follow-through.
• Manage dinner reservations at high-profile venues in Los Angeles, Beverly Hills, Montecito, and Aspen.
• Plan ahead to avoid scheduling conflicts and ensure smooth daily operations.

2. Travel Coordination

• Plan and organize domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Secure restaurant, hotel, and activity reservations to ensure seamless experiences.
• Manage last-minute travel changes or cancellations with efficiency.
• Oversee private jet travel logistics and scheduling.
• Ensure the couple’s travel preferences and needs are met.

3. Event and Social Coordination

• Assist with the planning and execution of social events and special occasions.
• Coordinate venues, catering, and guest lists.
• Ensure invitations are sent out accurately and promptly, keeping the contact list updated.
• Track RSVPs and communicate changes or updates as needed.

4. Communication and Correspondence

• Handle incoming and outgoing communication, including phone calls, emails, and mail.
• Draft, proofread, and send correspondence on behalf of the husband and wife
• Respond promptly to the wife’s requests and communications, demonstrating attentiveness and reliability.
• Act as a professional gatekeeper, handling inquiries and managing relationships.

5. Administrative and Household Support

• Organize and prepare documents, presentations, and reports.
• Track expenses and manage financial reporting with the family’s accounting firm.
• Manage household staff (total of five people), ensuring smooth day-to-day operations.
• Provide transportation support, including driving and managing logistics.
• Ensure that the wife’s personal preferences and appointments are properly documented and followed through.

6. Problem-Solving and Adaptability

• Anticipate needs and proactively solve issues before they arise.
• Make independent decisions using sound judgment and common sense—avoid seeking approval for every small decision.
• Handle last-minute changes and complex scheduling conflicts with calm efficiency.
• Maintain flexibility to adapt to shifting priorities and new demands.
• Be comfortable asking questions when unsure, but also take initiative to solve problems.

Qualifications:

• Must have 3+ years of direct experience as a PA to high networth family or individual in the LA area
• Proven experience as a personal assistant for top executives or high-profile individuals in Los Angeles is a plus.
• Exceptional organizational and time management skills.
• Strong communication skills, both written and verbal.
• High level of proficiency with MS Office Suite, Google Calendar, and other scheduling tools.
• Strong computer skills, including design and formatting (a plus).
• Experience managing travel logistics and making reservations at high-end venues.
• Familiarity with local restaurants and car services in Los Angeles.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Problem-solving mindset with a calm, solutions-focused approach.
• Capacity to work under pressure and adapt to changing priorities.

Personal Traits:

• Professional, personable, and approachable demeanor.
• Strong sense of initiative and self-motivation.
• Excellent judgment and discretion in handling sensitive matters.
• Ability to spend money wisely and in line with the wife’s tastes and expectations.
• Honest, hardworking, and a strong communicator—without being a complainer.
• Not afraid to ask questions when necessary but able to take charge and get the job done.

Additional Information:

• Flexibility with hours and availability for travel is required, especially during busy periods or events.
• A strong commitment to providing exceptional service and anticipating needs is essential.
• This is a highly confidential role; professionalism and discretion are paramount.

Compensation/Benefits:

• $120,000 – $150,000 based on experience
• Health Insurance
• 401(k) Plan
• Flex Time Off
• Holidays & Office Closure
• Company Kitchen

This role requires a confident, proactive professional who can navigate complex schedules, anticipate needs, and provide exceptional support to both the husband and wife on a personal and professional level.