EfficientAide
Executive Assistant - Client Confidential
Oakland, CA
·
Full time
Company website
Our Client is seeking a highly organized and proactive Executive Assistant to support the Executive Leadership Team. The ideal candidate will provide high-level administrative support, ensuring smooth day-to-day operations while enabling the leadership team to focus on strategic initiatives. This role requires exceptional multitasking abilities, attention to detail, and strong communication skills. Our Core Values: • Solutions Oriented: We start with the end outcome, how do we make it different, better, new. • Together as one: Our community is special, it’s where we can all thrive • Desire to Serve: We’re here to give every pet family the very best experience we can • Curious: It’s what makes us tick - how we can continue to learn, grow and advance.
Description
Key Responsibilities:
- Executive Support:
- Manage the Executive Leadership Team’s calendar, scheduling appointments, meetings, and travel.
- Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
- Attend key meetings, take minutes, and follow up on action items.
- Assist in the preparation of executive-level communications, emails, and correspondence.
- Administrative Management:
- Act as a point of contact between executives and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Manage travel arrangements for the executive team and provide itineraries.
- Process expense reports, invoices, and other financial documents as required.
- Project Management:
- Support the execution of key projects, tracking timelines and deliverables.
- Work cross-functionally with other departments to ensure alignment and smooth execution of tasks.
- Conduct research and compile data to assist with special projects and strategic decisions.
- Office Management:
- Oversee office administrative tasks such as supplies management, meeting room bookings, and internal communications.
- Assist in organizing company events, retreats, and team-building activities.
Qualifications:
- Bachelor's degree in business administration, communications, or related field (preferred).
- 4+ years of experience as an Executive Assistant or in a similar administrative role.
- Strong proficiency with Google Workspace and other relevant software.
- Excellent verbal and written communication skills.
- Proven ability to handle multiple tasks and meet deadlines.
- Experience managing sensitive information and maintaining confidentiality.
- Strong organizational and problem-solving skills.
Preferred Skills:
- Experience working in healthcare, veterinary, or medical services is a plus.
- Familiarity with project management tools and software.
- Ability to work independently, as well as collaboratively in a fast-paced environment.
Benefits:
- Competitive salary and performance-based bonuses.
- Health, dental, and vision insurance.
- Paid time off and company holidays.
- Opportunities for professional development and growth.
Compensation:
- $70,000 - $80,000 based on experience
- Eligible for a bonus plan of ~5%
Salary
$70,000 - $80,000 per year