EDM Financial LLC Payroll & Accounting Specialist Remote · Full time

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EDM Finance LLC provides outsourced CFO, business management, accounting, payroll, and audit preparation services to public schools, municipalities, and other government entities across Pennsylvania. Our mission is to deliver Efficiency. Expertise. EDM. — helping clients focus on their mission while we handle the financial details with accuracy, compliance, and care.

Payroll & Accounting Specialist (Remote)

Company: EDM Finance LLC

Location: Remote (Pennsylvania-based preferred)

Reports To: COO 

Interested candidate should submit a resume to [email protected] 

EDM Finance LLC provides outsourced CFO, business management, accounting, payroll, and audit preparation services to public schools, municipalities, and other government entities across Pennsylvania. Our mission is to deliver Efficiency. Expertise. EDM. — helping clients focus on their mission while we handle the financial details with accuracy, compliance, and care.

Position Summary

The Payroll & Accounting Specialist is responsible for processing payroll from start to finish for multiple school district and municipal clients supported by EDM. In addition to payroll responsibilities, this position will support the broader accounting function through bank reconciliations, financial reporting, and audit preparation. The ideal candidate is detail-oriented, dependable, and able to manage multiple priorities independently in a remote environment.

Key Responsibilities

• Collaborate with payroll staff to train on the existing payroll process and thoroughly review documented procedures.
• Execute a smooth transition to assume full payroll processing responsibilities based on mutually agreed-upon deadlines and workflows.
• Support the process of the payroll, accurately computing employee pay, deductions, and unpaid leave into the payroll software.  Serving as a back up to the system and training new staff on the process.  
• Perform comprehensive system checks and balances to guarantee the accuracy of payroll disbursements, employee withholdings, remittances, and reporting.
• Maintain payroll reports and statements for each cycle, preparing requested analytical wage reports.
• Maintain and update payroll-related computer records and formats.
• Prepare and submit all required tax reports, filings, and reconciliations related to Federal taxes, Social Security, State Income taxes, local taxes, and state unemployment taxes (SUTA) in a timely manner.
• Administer proper reconciliation and ensure the timely preparation and delivery of employee W-2s.
• Assist with general school district accounting and financial reporting to ensure state and local compliance.
• Provide dedicated support for annual audit preparation, gathering necessary documentation and reports.
• Contribute to budget development processes and assist in forecasting district expenditures.
• Perform regular financial reconciliations to maintain accurate and balanced general ledgers.
• Other duties as assigned in support of EDM client needs.  

Qualifications

Required:

• Bachelor’s degree or Associate degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
• Proven experience in payroll processing, payroll tax compliance, and general accounting. Experience working with school districts or in fund accounting is highly preferred.
• Working knowledge of payroll systems such as Skyward, CSIU, Tyler, Prosoft, or PowerSchool.
• Strong understanding of payroll laws, reporting, and compliance requirements.
• Proficiency in Microsoft Excel, Google Workspace, and general accounting principles.
• Exceptional attention to detail, strong analytical capabilities, and excellent communication skills for cross-team collaboration.
• Ability to manage multiple priorities and meet strict deadlines.

Work Environment

• 100% remote position, with flexible scheduling aligned to client payroll and reporting cycles.
• Collaboration via Google Meets, email, and shared document systems.
• Occasional virtual or in-person training and team meetings.

Compensation and Benefits

• Competitive hourly or salaried compensation based on experience.
• Company-paid health, dental, and vision contributions.
• 401(k) with employer match.
• Unlimited paid time off (PTO) and flexible scheduling.
• Professional development and training opportunities.