Down Home Ranch, Inc. Bookkeeper / Administrative Assistant Elgin, TX · Part time Company website

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About Down Home Ranch Located on 410 acres of beautiful Texas countryside in Elgin, Down Home Ranch is more than just a workplace—it’s a thriving community. Founded in 1989, we are a working farm and residential ranch dedicated to empowering the lives of people with intellectual and developmental disabilities (IDD). Through our social, educational, residential, and vocational programs, we provide our "Ranchers" with opportunities to live, work, and grow with purpose. Whether it’s through our award-winning greenhouses, animal husbandry, or our famous summer camps, we are committed to building a world where everyone belongs without exception. What Makes Us Special? Working at the Ranch isn't your typical 9-to-5. When you join our team, you aren't just an employee; you are a partner in our mission. *A "Side-by-Side" Philosophy: We don’t lead from the front; we lead from beside. Whether we’re planting flowers, or sharing a meal, we work as equals with our Ranchers to foster independence and mutual respect. *The "Ranch Life" Perks: Our staff enjoys a work environment surrounded by nature. From 400+ acres of hiking trails and fishing ponds to an on-site gym and pool, the "office" view includes mini-ponies, longhorns, and wide-open Texas skies. *Purpose-Driven Growth: We believe in "doing with, not for." You’ll see the direct impact of your work every day as you help individuals gain confidence, learn new trades, and build lifelong friendships. *A Culture of Belonging: We pride ourselves on being a place where you are valued for who you are. Our team is known for its high "happiness and purpose" ratings because we prioritize a supportive, joyful, and inclusive atmosphere. At a Glance Founded: 1989 Location: Elgin, TX (just 45 minutes east of Austin) The Campus: A 410-acre working farm featuring greenhouses, gardens, and diverse residential lodges. Who We Serve: Adults and campers (13+) with IDD, including Down syndrome and autism. Our Core Values: Belong Without Exception Lead Side-by-Side Pitch In With Purpose Serve With Heart

About Us

Down Home Ranch is a working ranch in Central Texas where people of all intellectual and developmental abilities live with purpose, work with pride, and belong without exception. Here, we live and work together. Ranchers, staff, and volunteers — side by side.

We are looking for a reliable, practical, and detail-oriented Bookkeeper / Administrative Assistant to join our small business office team. If you like working with numbers, appreciate an honest day's work, and want to be part of a team where everyone has a place at the table, we’d love to have you.

The Opportunity

This is a steady, part-time role designed for someone who thrives keeping things organized behind the scenes.

We offer a flexible schedule with a mix of on-site and remote work. You’ll start out fully on-site to get your hands dirty, learn our specific Ranch systems, and get to know the team. Once you’re settled in, you can balance your week working both from home and here on the property, depending on what the Ranch needs.

What You'll Do

Keeping the Numbers Straight

• Day-to-Day Bookkeeping: Handle accounts payable, accounts receivable, and regular general ledger data entry to ensure everything balances perfectly.
• Reconciliations & Reports: Run monthly bank, credit card, and balance sheet reconciliations, and help pull together our monthly and quarterly financial closings.
• Program Billing: Assist with weekly and monthly billing paperwork for our residential programs (including ICF/IDD, HCS, and private pay).
• Banking Support: Put together the weekly banking documentation for the individuals living here in our residential programs.
• Procedures & Audits: Help us write down and update our standard office procedures, and work hand-in-hand with our outside accountants and annual auditors when they visit.

Pitching In Around the Office & Ranch

• Front Office Support: Help answer the phones, greet visitors, and keep the daily front office running smoothly.
• Ranch Events: Lend a hand at our on-site gift shop during special sales events, and pitch in during fundraising events when the team needs extra hands.
• Errands: Hop in the car for routine local errands, like running weekly deposits to the bank or making a post office run.

Who We Are Looking For

• Software Skills: You are completely comfortable using QuickBooks, Excel, Word, and standard office software. (5 years of QuickBooks and Microsoft Office experience is preferred).
• Work Style: You have a sharp eye for detail, take initiative to solve practical problems, and know how to meet a deadline without breaking a sweat.
• Community Minded: You are welcoming, friendly, and comfortable interacting with everyone in our community, including individuals with intellectual and developmental disabilities.
• Trustworthy: You understand how to handle sensitive information with absolute confidentiality and professionalism.
• The Basics: You must be at least 21 years old, have a clean driving record, and be able to pass a background check. A high school diploma or equivalent is required.

Schedule & Environment

• Hours: Up to 29 hours per week, scheduled to fit the operational flow of the Ranch.
• Setting: Friendly, down-to-earth environment with a hybrid work setup after initial onboarding training is complete.

Down Home Ranch is an equal opportunity employer. We believe everyone deserves to be seen, heard, and included — no exceptions. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.