Douglas Family Law Group PLLC Administrative Assistant White Plains, NY · Full time

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The Douglas Family Law Group, PLLC, is a boutique law firm located in White Plains, New York. We specialize in services to best protect the legal needs of you, your family, and your business. In today’s world, you always need to be one step ahead, and it is our mission to make sure that you remain on top. Our firm custom tailors its approach to fit your unique needs, whether by advocating for you in Court; mediating a dispute; helping you to plan for your future; or advising you on an upcoming business venture–we are there with you every step of the way.

Responsibilities

• Manage Firm Calendar and assure there are no double bookings, and all necessary appointments and dates are scheduled to the calendar.
• Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, responding to emails, and reminding the team of upcoming deadlines
•  Ensure client billing is processed properly using daily time records
• Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events.
• Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents as needed.
• Undertake other duties as needed to ensure the firm operates efficiently
• Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events
• Be willing to take on any other necessary administrative tasks to help the firm run smoothly

Qualifications

• Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary
• Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment
• Candidates must have worked with legal software, case management, and docketing programs
• Ability to comfortably use all Microsoft Office products
• Applicants must have excellent communication skills and organizational skills