Dluxe Construction LLC Office Assistant Secretary Portland, OR · Full time

Apply for Office Assistant Secretary

We are a General Contractor committed to restoring trust in the construction industry through exceptional project management and design.

Office Assistant Secretary

We are looking for a pleasant Office Assistant Secretary team member to undertake all receptionist and clerical duties at the desk of our main entrance. You will be the “face” of the company for all visitors and will be responsible for the first impression we make.

The ideal candidate will have a friendly and easy-going personality while also being very perceptive and disciplined. You should be able to deal with complaints and give accurate information. A customer-oriented approach is essential.

The goal is to maintain the flow of the office by assisting all team members and ensuring all inquiries are answered in a timely manner. Attention to detail is essential as well as being able to provide a positive work environment.

 

Benefits:

40hr paid vacation after 90 days of full-time hire.

Raise after 90 days-Depending on performance

Vision and Dental after 90-days

Work Hours: M-F 7:50 a.m. – 4:30 p.m.

Ready to Hire Qualified Candidate

Location: Portland/Gresham Near 122nd and Stark St.

Compensation: $15-$20 per hour depending on experience.

 

This position includes but is not limited to the following:

 

Responsibilities

• Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
• Greet and welcome guests
• Answer questions and address complaints
• Answer all incoming calls and redirect them or keep messages
• Schedule new client appointments
• Manage calendars
• Receive letters, packages etc. and distribute them
• Prepare outgoing mail by drafting correspondence, securing parcels etc.
• Check, sort and forward emails
• Monitor office supplies and place orders when necessary
• Keep updated records and files
• Monitor office expenses and costs
• Take up other duties as assigned (travel arrangements, schedules etc.)

 

Requirements

• Proven experience as front desk representative, agent or relevant position
• Familiarity with office machines (e.g. fax, printer etc.)
• Knowledge of office management and basic bookkeeping
• Proficient in English (oral and written)
• Excellent knowledge of MS Office (especially Excel and Word)
• Experience with google calendar and tools
• Strong communication and people skills
• Good organizational and multi-tasking abilities
• Problem-solving skills
• Critical thinking
• Customer service orientation
• Additional qualifications will be a plus
• Positive attitude!
• Always with a SMILE!

 

We look forward to meeting you.

Dluxe Construction LLC