Divine Events, LLC Office Manager Maryland Heights, MO · Part time

Apply for Office Manager

Why Join Divine Events?

At Divine Events, we pride ourselves on delivering exceptional service and creating memorable experiences for our clients. As part of our team, you’ll work in a supportive environment that values collaboration, innovation, and professional growth—all while embracing our core values of Excellence, Integrity, Professionalism, and Teamwork.

Key Responsibilities:

• Office Operations:
• Manage daily office operations, including maintaining supplies, organizing files, and ensuring a clean, professional workspace & office space.
• Coordinate office repairs, maintenance and IT as needed.
• Oversee and improve administrative processes to enhance efficiency.
• Maintain Warehouse Inventory
• Record Keeping: Maintaining and organizing files, records, and documentation.
• Safety and compliance: Ensuring compliance with health and safety regulations, and reviewing and updating data protection and equality and diversity policies 
• Communication and Coordination:
• Act as the primary point of contact for internal and external communications.
• Schedule and coordinate meetings, appointments, and events for the team.
• Support the team with travel arrangements and itineraries as required.
• Onboarding and Training: Assisting with new hire orientation and training.
• Financial Support:
• Assist with budget tracking and financial reporting.
• Invoicing and Billing: Handling client or vendor payments and invoices.
• Timekeeping and Payroll Support: Overseeing attendance, managing timesheets, and assisting with payroll processing.
• Team Support:
• Provide administrative assistance to team members and management.
• Support onboarding processes for new employees.
• Implementing Policies: Developing and enforcing office policies and procedures.
• Vendor Management: Coordinating with external suppliers and service providers.
• Core Values Commitment:
• Consistently demonstrate Excellence by maintaining high standards in all tasks.
• Act with Integrity by handling sensitive information with discretion and honesty.
• Exhibit Professionalism in all interactions and communications.
• Foster Teamwork by collaborating effectively and contributing to a positive work environment.

Qualifications:

• Proven experience in office management or a similar administrative role.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Excellent verbal and written communication skills.
• High level of discretion and attention to detail.
• Ability to work independently and take initiative.

Working Hours:

• This is a part-time position, requiring approximately 20 per week. Flexible scheduling may be available to accommodate the right candidate.