Divine Events, LLC Event Coordinator Saint Peters, MO · Part time Company website

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Divine Events, LLC is a premier event management company based in St. Louis, dedicated to creating memorable experiences for our clients. From corporate gatherings to weddings and everything in between, we specialize in delivering exceptional events tailored to our clients' needs and visions.

About Divine Events

At Divine Events, we bring visions to life through thoughtful planning, seamless execution, and unforgettable guest experiences. Our core values are Excellence, Professionalism, Teamwork, and Integrity; these values guide every interaction and event we produce. We are seeking a creative and detail-oriented Event Coordinator to support and manage event strategy, planning, and execution.

Key Responsibilities

Planning & Coordination Support

• Manage the creation of timelines, schedules, and budgets for events
• Coordinate with vendors, suppliers, and venue staff to ensure all event requirements are met
• Maintain accurate and organized event documentation, including contracts, orders, and invoices
• Support and manage event planning from start to finish by handling specific tasks, such as ordering supplies, confirming deliveries, and overseeing venue setup
• Provide updates to Event Managers regarding event progress and report on any challenges

On-Site Event Support

• Assist with the physical setup, breakdown, and logistics of events, ensuring everything is in place for a smooth execution
• Handle logistical challenges during the event by troubleshooting issues as they arise
• Communicate with vendors and team members during the event to ensure everything runs on schedule
• Ensure that all details meet client expectations and resolve any issues that may occur during the event

Client & Team Communication

• Communicate regularly with clients to ensure their needs and requirements are met throughout the planning process
• Assist with leading client communication during events, ensuring that everything is aligned with their expectations
• Maintain positive relationships with internal teams and vendors to facilitate efficient event execution

Qualifications & Skills

• 1 year of experience in event planning or hospitality, or related internship experience
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously
• Detail-oriented with problem-solving abilities and a proactive approach to tasks
• Excellent communication and interpersonal skills, with a customer-focused attitude
• Calm and effective under pressure, able to work long hours on event days
• A resourceful and flexible team player who can adapt to changing priorities
• Ability to stay organized in a fast-paced environment and deliver on deadlines
• Proficient in Microsoft Office and event planning software (experience with planning tools like Asana, Monday.com, or similar is a plus)
• Capable of lifting up to 40 pounds and standing for extended periods during events
• Must have access to a reliable vehicle, laptop, and smartphone
• Weekend and evening availability required based on event schedule

Preferred Qualifications

• Bachelor's degree in Event Management, Marketing, Hospitality Management, or a related field.
• Eagerness to grow within the event planning field and a strong desire to learn
• Tech-savvy; fast learner on new technologies, applications and systems

Updated August 2026