Divergent Path Wellness Operations & Outreach Office Assistant Charlottesville, VA · Part time Company website

Apply for Operations & Outreach Office Assistant

Divergent Path Wellness is an inclusive, neurodivergent-affirming group practice grounded in values of authenticity, honoring lived experience, and sustainable care. We specialize in supporting LGBTQIA+ clients, neurodivergent folks, and those navigating religious trauma or identity-related stress. We are a small, close-knit team passionate about doing meaningful work—while prioritizing authenticity and sustainability.

This role is best understood as operations and outreach support for practice leadership.

We’re seeking an Operations & Outreach Office Assistant who can partner with leadership to help the practice stay oriented, organized, and on track. This includes tracking important dates, monitoring incoming mail and messages, preparing drafts and materials, and nudging leadership when follow-through is needed.

You won’t be responsible for clinical work or decision-making — but you will be a collaborative thought partner who helps ensure things don’t fall through the cracks.

Key Responsibilities

Operations Support (Core Responsibility)

• Check physical and digital mail and route important items to leadership
• Track important dates, deadlines, and recurring obligations
• Maintain reminders and task lists for leadership follow-through
• Use respectful, proactive communication to nudge leadership when action is needed
• Flag emerging issues before they become urgent

Outreach & Content Execution

• Use AI tools (with guidance) and pre-existing templates to draft blog posts, captions, and outreach copy
• Prepare and schedule social media posts using existing templates
• Track content calendars and note what is ready for review
• Support basic website or blog updates as directed

Visual & Asset Support

• Take staff headshots and simple in-office photos
• Organize and upload visual assets
• Maintain consistency using provided brand templates and guidelines

Administrative Support

• Maintain organized digital systems (Google Drive, trackers, internal docs)
• Support onboarding tasks, scheduling workflows, and internal coordination
• Assist with light reporting and practice analytics
• Track recurring operational needs

Client-Facing Support (Non-Clinical)

• Monitor general inquiry mailboxes and route messages appropriately
• Use templates to respond when directed
• Maintain confidentiality and professional boundaries

This role includes regular in-office support and requires comfort working on-site.

What We’re Looking For

Required

• Strong operational skills (planning, prioritizing, tracking, follow-through)
• Comfort with upstream communication, including reminding leadership of tasks or deadlines
• Ability to collaborate respectfully without waiting to be asked
• Comfort using AI tools, templates, and digital systems
• Clear, direct, and kind communication style

Nice to Have

• Experience acting as an executive assistant, operations coordinator, or project support
• Familiarity with healthcare, mental health, or small practices
• Comfort supporting neurodivergent leadership
• Basic photography or visual content experience

Schedule & Location

This role is approximately 10-15 hours per week, typically structured as two-three 5-hour days.

We’re ideally seeking someone who can work at least one on-site day each week.

Preferred on-site days are Monday or Friday (with flexibility), which allows for:

• In-office operational support (mail, errands, photos, physical tasks)
• Some overlap with existing staff for coordination and continuity

Exact days and times will be finalized collaboratively based on practice needs and availability.

Work Style & Values Fit

This role is a strong fit if you:

• Notice what’s missing before it becomes a problem
• Are comfortable saying “Hey, this needs your attention”
• Prefer collaborative accountability over rigid hierarchy
• Enjoy being a steady, behind-the-scenes anchor

This role is not a fit for someone who prefers to wait for direction or avoid reminders out of concern for “bothering” leadership.