Distinct Tax Consulting Group Systems & Executive Administrator Atlanta, GA · Full time

Apply for Systems & Executive Administrator

At Distinct Tax Consulting Group, we are deeply committed to the growth and success of our teams, as well as providing exceptional service to our current and future clients. Our commitment is rooted in our distinct vision, the values we uphold, and the unique experience we deliver. If you are ready to join the Distinct Family, then select the position of choice below and complete the application in its entirety.

Distinct Tax Consulting Group is a fast growing early-stage tax firm based in Georgia. We are building a team that will add value to the company, is reliable, and has the drive to help move us forward.  Each individual must be passionate about making tax planning and preparation easy, from the first day our clients open a business. If that sounds like you, we invite you to apply to any open role with our company.  

Position Overview:

We are seeking a technically skilled and highly organized Systems & Executive Administrator to serve as the operational anchor for our CEO. This is a unique hybrid role that combines high-level executive support with systems architecture and strategic planning. You will manage the CEO’s time and communications while simultaneously building the automated workflows (in GoHighLevel and TaxDome) that power our sales and operations. You are not just supporting the CEO; you are building the systems that allow the firm to scale.

Key Responsibilities:

• Systems Architecture & Tech Management:

• CRM & Automations: Design, build, and maintain complex automated workflows, pipelines, and snapshots in GoHighLevel (GHL) and TaxDome. You are the primary architect of our internal tech efficiency.

• Website Maintenance: Manage the company website, ensuring content is updated, landing pages are functional, and the site aligns with current marketing efforts.

• Tech Research: Proactively research new software tools or integrations to solve operational bottlenecks.

• Strategic Planning & Marketing:

• High-Level Strategy: Collaborate with the CEO to design the roadmap for marketing and sales (defining target audiences, offers, and conversion strategies).

• Market Research: Conduct deep-dive research on competitors, industry trends, and potential partners to brief the CEO on growth opportunities.

• Executive Administration:

• Calendar & Email Command: Act as the gatekeeper for the CEO. Triage emails, manage complex scheduling, and prioritize access to the CEO’s time.

• Meeting Proxy: Start and facilitate meetings on the CEO's behalf. Sit in on executive meetings to track action items and deliverables.

• Logistics & Operations: Handle physical mail, personal administrative tasks, and travel coordination.

Qualifications:

• Technical Expertise: Strong proficiency in GoHighLevel (creating automations/funnels) and TaxDome is required. You must understand how different software tools "talk" to each other.

• Strategic Mindset: You can look at a business goal (e.g., "Get more leads") and design the technical strategy to achieve it.

• Organization: Exceptional attention to detail in both calendar management and database management.

• Communication: Professional written skills for drafting emails on the CEO's behalf and the confidence to lead meetings when the CEO is unavailable.

• Web Skills: Comfort with website builders (WordPress, Squarespace, etc.) for routine updates.

Why This Role Matters:

You are the bridge between the CEO’s vision and the company’s execution. By handling the administrative load and optimizing our technology, you directly impact the speed at which we grow.

Application Process:

• Please submit your portfolio and resume along with 2 references
• You must submit a 200-500 word paragraph answering the question “When you hear Distinct Tax Consulting Group, what feeling do you expect our clients to get with your skills?”