Democratic Association of Secretaries of State Events Coordinator Remote · Full time

DASS is seeking an Events Coordinator to plan and execute DASS events around the Democratic National Convention in Chicago August 19-22, 2024.

Description

The Democratic Association of Secretaries of State (DASS) is the only organization dedicated to electing and protecting Democratic Secretaries of States. With Big Lie candidates running for these crucial offices and with hundreds of voter suppression and election subversion bills at the state level, these seats are more important than ever -- Secretaries of State really are defenders of democracy. Democratic Secretaries of State are on the front lines protecting voting rights and DASS is on the front line to protect incumbent Secretaries while identifying opportunities to pick up additional seats in the fight for democracy. We support candidates who will not just protect the right to vote, but work to expand access and innovate to allow more people to participate in elections.


DASS compensates employees competitively and provides a very generous benefits package. We believe in work-life balance and understand that every employee has unique circumstances at home. We offer employees significant amounts of time off as well as flexible work options. We’re dedicated to treating one another with respect in the workplace and prioritize racial, equity, and inclusion (REI) in our work with one another as well as with our stakeholders.


Events Coordinator

As Events Coordinator, the primary focus this cycle will be to plan and execute DASS events around the Democratic National Convention in Chicago August 19-22, 2024, as well as execution of events/programming around bi-annual conferences. This position will also work on smaller scale in-person and virtual events as needed.


Using strong organizational skills, the Events Coordinator is expected to balance multiple priorities from concept to completion while working independently as part of a remote team. 


This position reports to the Director of Candidate and Donor Services and is remotely based through 2023, with the potential to be remote through the 2024 cycle – though you may be asked to travel to some events and coordinate travel in connection with DASS meetings and events


Responsibilities

  • Responsible for all DASS travel and meetings and events throughout the country including recruiting hosts for events in national conferences, for the Democratic National Convention (DNC), and additional events throughout the cycle. 
  • Direct the activities related to the DNC for DASS, including planning of events, coordination with fellow DNC affiliate committees, Secretaries of State and their staff; coordination with DNC staff as it relates to lodging, ticketing, security, and additional logistics.
  • Identify and recommend locations for events in Chicago that may include :high dollar fundraisers, grassroots fundraisers, labor roundtables, etc.
  • Work with the Director of Donor and Candidate Services and Executive Director on budget and goals for events; ensure excellent communication throughout the planning process.
  • Coordinate with DASS staff and consultants effectively and ensure impeccable communication on logistical planning, schedules of Secretaries of State attending, security needs and requirements, venue capacity, cost, run of show.
  • Coordinate with venue on logistics, AV needs, etc
  • Create a run of show, oversee briefings, and any other pertinent details for the convention and individual events to be distributed to Secretary’s of State and staff.
  • Attend DNC convention meetings and lead internal DNC meetings with DASS consultants and staff as needed; including leading regular internal calls.
  • Run point on additional events including DASS events around biannual NASS conference. 
  • Identify locations for events, work with vendors to stay within budget and ensure that all logistical needs are met. 
  • Plan, execute, and create briefing for the run of show for the entire conference and each individual event. 
  • Work with DASS consultants and staff on budget, planning, communication to Secretary’s of State and their staff, donors, labor groups, associations, etc.
  • Prospecting/Recruiting events hosts
  • Other duties as assigned


Qualifications

  • An ideal candidate would have experience as a Finance Director on a congressional race, or Deputy Finance Director on a statewide campaign, or equivocal experience at a large organization or non-profit – with significant experience running events programming. 
  • Not required, but helpful: 
  • Previous experience in project/budget management a plus
  • Relationships with democratic staff and organizations, especially those involved in conventions, a plus.
  • Experience with labor groups, associations, PACs a plus.
  • Previous experience with large scale events is preferred, especially with previous DNC events or other large scale Democratic party events.
  • Strong attention to detail and effective organizational skills.
  • Exemplary problem-solving, interpersonal, presentation, and communication skills.
  • Demonstrated ability to work under pressure and meet tight deadlines in a fast-paced environment.  


Physical Requirements

DASS is committed to supporting employees of varying abilities and providing reasonable accommodations to enable individuals with disabilities to thrive at DASS.


The requirements of this role, related to its physical demands, described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


All DASS employees must be able to operate a computer and use a cell phone. For roles at DASS that include frequent business travel expectations, we can discuss reasonable alternatives to travel in some instances. Most roles also require communicating with key external stakeholders of the organization in person, via the telephone, or via email. Applicants with questions about accommodations may request to speak with our hiring manager


Essential functions of the role include:

  • Working from a computer for long periods of time; While performing the duties of this job, the employee is frequently required to communicate using the telephone, email, and in person with stakeholders;


How to Apply

Salary for the Events Coordinator position is $6,000-$7,000 on a monthly basis, commensurate with experience and qualifications. DASS offers a generous benefit package, including:

  • More than 25 days of paid time off, including for Federal holidays, time off around Federal holidays including the week between Christmas and New Year, vacation, sick, and personal days
  • Fully paid health/vision/dental insurance for the employee
  • Enrollment in a SIMPLE IRA plan
  • Monthly $100 mobile phone reimbursement


To apply for this position, complete the form below no later than February 28th, 2024.


DASS may review applications after this deadline in limited circumstances, however this is not a guarantee that your application will be considered if it is not submitted by the deadline. When an applicant with a disability needs an accommodation to have an equal opportunity to compete for this position, they may request it in writing by emailing [email protected]


DASS is committed to an inclusive and equitable environment and diversity among its staff and recognizes that its continued success requires the highest commitment to engaging, retaining, and supporting a diverse staff that provides the best quality services to supporters and constituents. DASS is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, sexual orientation, gender identity or expression, physical or mental disability, personal appearance, marital status, family responsibilities, genetic information, or any other legally protected basis. DASS will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.



Salary

$6,000 - $7,000 per month